Receptionist

Job Description

Our client, an established architecture and design firm, is seeking a warm, professional, and proactive Receptionist / Client Concierge to serve as the welcoming face and voice of their studio.

This position blends client hospitality, front desk coordination, and administrative support. The ideal candidate enjoys making people feel welcome, anticipates needs, and takes pride in keeping a busy office organized and running smoothly.

Key Responsibilities

Client Experience & Reception

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• Welcome clients, visitors, and vendors with warmth and professionalism.
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• Answer a multiline phone system, direct calls, and take accurate messages.
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• Assist guests with refreshments, meeting arrangements, and general questions.
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• Maintain a polished, welcoming reception area and ensure meeting spaces are ready for visitors.
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Administrative & Team Support

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• Assist leadership, project coordinators, and design teams with day-to-day administrative needs.
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• Prepare correspondence, type meeting notes, and assist with printing, copying, scanning, and digital filing.
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• Maintain office contacts, records, and project information.
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• Manage incoming and outgoing mail, packages, shipping, and deliveries.
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• Coordinate meeting logistics, catering, and approved lunch-and-learn presentations.
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Office & Studio Coordination

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• Keep conference rooms organized, stocked, and ready before meetings, and reset them afterward.
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• Monitor inventory and order office, printing, kitchen, and refreshment supplies.
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• Maintain kitchen and hospitality areas, including coffee service, dishwasher duties, and routine cleanup.
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• Assist with organizing design materials and coordinating office maintenance needs.
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• Complete occasional local errands, pickups, and deliveries using your own vehicle, with mileage reimbursement.
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Qualifications

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• Five or more years of experience in reception, client relations, hospitality, executive assistance, or a similar role.
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• Experience in architecture, design, or a professional services environment is preferred.
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• Excellent verbal and written communication skills.
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• Strong organizational skills, attention to detail, and consistent follow-through.
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• Proficiency in Microsoft Outlook, Word, and Excel.
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• Ability to manage competing priorities while remaining welcoming and composed.
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• Sound judgment and discretion when handling confidential information.
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• Reliable transportation for occasional local errands.
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The Ideal Candidate

You bring a positive attitude, a strong work ethic, and a genuine enjoyment of helping others. You notice the details, take initiative, and are comfortable moving between client-facing responsibilities and hands-on office support.

Our client values someone receptive to feedback, solution-oriented, and committed to creating an exceptional experience for clients and colleagues alike.