Safety Administrative Assistant

Safety Administrative Assistant

The Safety Administrative Assistant plays a crucial operational role in ensuring the safety, compliance, and smooth day-to-day administration at a high-volume semiconductor plant construction site. Working directly with the Site Safety Team and trade partners, this role is responsible for managing worker safety onboarding, tracking site compliance metrics, maintaining critical safety records, and coordinating safety meetings and audits.

Given the fast-paced, high-hazard nature of a semiconductor mega-project, this position requires strong organizational skills, high attention to detail, and the ability to communicate effectively with diverse trade personnel, project engineers, and executive management.

Responsibilities include administering daily safety orientation onboarding and badging documentation for all incoming personnel and subcontractor crews, verifying and maintaining records of specialized trade certifications, high-hazard permits, and regulatory compliance documentation, maintaining the master site roster, contractor directory, and emergency contact lists, tracking and logging daily safety inspection reports, job hazard analyses, pre-task plans, and safety observation cards, maintaining logs for site incidents, near-misses, first-aid reports, and OSHA recordable cases in accordance with regulatory and corporate standards, drafting, archiving, and distributing safety meeting minutes, safety bulletins, and toolbox talks to trade leads and management, assisting the Site Safety Manager in compiling daily, weekly, and monthly safety metrics and dashboards, coordinating scheduling for internal and third-party site safety audits, OSHA visits, and client inspections, tracking corrective action items arising from safety audits to ensure timely resolution by trade partners, managing inventory and order personal protective equipment (PPE), safety signage, first-aid station supplies, and testing equipment, serving as the main point of contact for administrative inquiries within the Site Safety Office, and coordinating meeting logistics, room bookings, and training sessions for large-scale safety stand-downs and safety committee meetings.

Qualifications include 2-4+ years of administrative experience, preferably in construction, manufacturing, industrial engineering, or environmental safety, high school diploma or equivalent required (associate's or bachelor's degree preferred), high proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams), excellent verbal and written communication skills with the ability to interact professionally with tradespeople, site leadership, and client representatives, and a high level of accuracy in data entry, record maintenance, and tracking regulatory documentation.

Preferred experience includes prior experience on a large-scale industrial or semiconductor/cleanroom construction project, basic understanding of OSHA 10/30 standards or construction site hazard identification, and bilingual capabilities (English/Spanish or other prevalent regional languages) are a strong plus.

Work environment and physical demands include exposure to outdoor elements, construction noise, and typical jobsite conditions, ability to wear required personal protective equipment (hard hat, safety glasses, steel-toe boots, high-vis vest) when accessing field areas, ability to sit or stand for extended periods, walk long distances across uneven terrain, and lift up to 25 lbs (office/safety supplies).

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.