Greenhouse ATS Analyst - Remote

Greenhouse ATS Analyst

TechForcePros specializes in staffing, consulting, and project management for enterprise systems in HRIS, ATS, LMS, VMS, CRM, ERP, ITSM, and procurement. Our recruiting prowess is demonstrated in IT, HR, Finance/Accounting, Healthcare, and Engineering. We provide remote system monitoring and assist organizations in the RFx system selection process. TechForcePros is committed to driving business success through innovative solutions and exceptional client service.

Job Title: Greenhouse ATS Analyst

Location: Remote

Employment Type: Long-Term Contract

Experience Level: Senior (Minimum 5 Years)

Reports To: Clinical Client Talent Director

Job Summary

We are seeking a highly skilled and experienced Greenhouse ATS Analyst to join our dynamic HR Technology team. The ideal candidate will have a deep understanding of Greenhouse ATS, including complex configurations, integrations, and full-cycle implementations. This role requires a strategic thinker with a strong technical background who can optimize our recruitment processes, ensure seamless system integrations, and provide ongoing support to stakeholders.

The successful candidate will have a minimum of 5 years of hands-on experience with Greenhouse ATS, including at least 2 full-cycle implementations. Experience with other ATS platforms will not be considered, as this role demands specialized expertise in Greenhouse.

Key Responsibilities

System Configuration & Optimization

• Lead the design, configuration, and optimization of Greenhouse ATS to meet the organization's recruitment needs.
• Develop and maintain complex workflows, custom fields, scorecards, and job board integrations.
• Ensure the system is tailored to support diverse hiring processes, including high-volume recruiting, executive hiring, and university recruitment.
• Continuously evaluate and improve system performance, ensuring alignment with business goals and industry best practices.

Integrations & Data Management

• Design, implement, and manage integrations between Greenhouse and other HR systems (e.g., HRIS, payroll, onboarding tools) and third-party applications (e.g., LinkedIn, background check providers).
• Troubleshoot and resolve integration issues, ensuring data accuracy and consistency across platforms.
• Develop and maintain data migration plans for system upgrades or changes.
• Ensure compliance with data privacy regulations (e.g., GDPR, CCPA) in all system configurations and integrations.

Full-Cycle Implementations

• Lead end-to-end Greenhouse ATS implementations, including requirements gathering, system design, configuration, testing, training, and post-launch support.
• Collaborate with cross-functional teams (HR, IT, recruitment, and leadership) to ensure successful project delivery.
• Document implementation processes, lessons learned, and best practices for future reference.

Stakeholder Support & Training

• Serve as the primary point of contact for Greenhouse-related inquiries, providing expert guidance to recruiters, hiring managers, and other stakeholders.
• Develop and deliver training programs to ensure users are proficient in Greenhouse functionality.
• Create and maintain comprehensive user documentation, including FAQs, troubleshooting guides, and process workflows.

Reporting & Analytics

• Design and generate custom reports and dashboards to track key recruitment metrics (e.g., time-to-fill, source effectiveness, candidate pipeline).
• Analyze data to identify trends, inefficiencies, and opportunities for improvement.
• Present findings and recommendations to senior leadership to inform strategic decision-making.

System Upgrades & Maintenance

• Stay informed about new Greenhouse features, updates, and industry trends.
• Plan and execute system upgrades, ensuring minimal disruption to recruitment operations.
• Perform regular system audits to ensure data integrity and system reliability.

Qualifications

Required Experience

• Minimum of 5 years of hands-on experience with Greenhouse ATS.
• At least 2 full-cycle Greenhouse implementations, including requirements gathering, configuration, testing, and post-launch support.
• Deep knowledge of Greenhouse integrations with HRIS, payroll, and other third-party systems.
• Proven experience in complex system configurations, including custom workflows, scorecards, and job board integrations.
• Strong understanding of recruitment processes and best practices.

Technical Skills

• Proficiency in Greenhouse API and integration tools (e.g., Zapier, Workato).
• Advanced knowledge of data migration and ETL processes.
• Experience with reporting and analytics tools (e.g., Tableau, Power BI) is a plus.
• Familiarity with data privacy regulations (e.g., GDPR, CCPA).

Soft Skills

• Excellent problem-solving and critical-thinking abilities.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with technical and non-technical stakeholders.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.

Education

• Bachelor's degree in Human Resources, Information Technology, Business Administration, or a related field is preferable.
• Greenhouse certification or equivalent training is highly desirable.

Why Join Us?

At TechForcePros, we are committed to fostering a culture of innovation, collaboration, and continuous improvement. You will have the opportunity to work on exciting projects, drive impactful change, and make a meaningful contribution to our organization's success. We offer competitive compensation and opportunities for career growth and development.