Administrative Coordinator for a Blood Bank Company in US
Virtual Coworker
Job Posting
Job Information
Date Opened 07/07/2026
Job Category: Virtual Assistant
Work Schedule: Monday to Friday, 9:00 am5:00 pm Eastern Time
Hours Per Day: Full Time 8 hours per day
City: Manassas
State/Province: Virginia
Country: United States
Zip/Postal Code: 20110
Client Location: USA
Work Location: Home Based - Philippines
Job Type: Full time
Industry: Health Care Industry
Client Information
The Company is a nonprofit veterinary organization dedicated to supporting animal healthcare through the collection, processing, and distribution of life-saving blood products for veterinary clinics and hospitals across North America
Job Description
Answer incoming phone calls and monitor shared email inboxes
Assist with scheduling, calendar management, and administrative coordination
Perform data entry and maintain accurate internal records
Support recruiters with scheduling, follow up communication, and administrative tasks
Assist with event coordination and operational logistics
Provide general administrative support across departments as needed
Must Haves
Prior administrative or coordinator experience
Strong Microsoft Office experience, especially Outlook, Excel, and Teams
Clear and professional English pronunciation and verbal communication
Strong fluency in written English
Strong organizational and multitasking skills
Strong problem solving and critical thinking abilities
Ability to work independently with minimal supervision
Strong attention to detail and follow through
Comfortable handling scheduling, email management, and data entry tasks
Ability to prioritize tasks and manage competing deadlines
Nice to Haves
Experience with WooCommerce
Experience with Fluent Support or similar customer support/ticketing systems
Basic information technology or technical troubleshooting knowledge
Previous experience in data accuracy, auditing, or quality control focused roles
Experience supporting recruiting or operational teams
Experience working in a fast paced or growing company environment
Desired Soft Skills
Proactive and dependable
Positive and team oriented
Adaptable and flexible
Strong sense of urgency and accountability
Friendly and professional communication style
Able to prioritize and manage competing tasks effectively
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
Perfectly working headset and webcam
Stable internet connection of at least 25 Mbps ~ 50 Mbps
Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
Quiet room with no distractions or background noises
A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
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