Office Administrator

Overview

Are you looking for a career and not just a job in the Medical field? Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, a leader in Cancer care, is seeking a Full Time On-Site Office Administrator for our Administrative office in Fairfax, Virginia. GREAT BENEFITS INCLUDE: Medical, Dental, Vision, Paid Holidays, and 401(k).

Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.


Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:


- Manages administrative office operations and assists all office locations as needed.


-Oversee daily administrative procedures, maintain office equipment, and manage inventory of office supplies.

-Scheduling and Coordination. Organize meetings, appointments, and company events (in-person or virtual).

-Create, maintain, and update files, reports, and memos.

-Manages executive calendars and complete expense reports via Concur.


-Responsible for meeting coordination to include scheduling, agendas, taking minutes & distribution, and coordinating catering needs.

-Responsible for executive travel arrangements and calendar management.


-Responsible for office security and main point of contact for office building management.

- Oversee facility management of the practice, office equipment and space allocation. Administers repair requests with outside vendors and property management companies.


-Responsible for coordinating trades required for general office maintenance, to include electricians, plumbers, painters, and security.


-Manages contracts with supply & janitorial companies, document destruction services, and medical apparel and linen services.

-Plans and coordinates office moves, adds and changes with respect to office relocation and construction.


-Requisitions new equipment, coordinate repairs with vendors.


-Assists with staff appreciation and engagement. Manages practice employee recognition program.


-Manages practice phone list and executive director's survey line


-Other job duties as assigned


Qualifications

MINIMUM QUALIFICATIONS: Bachelor's degree in a Business or Healthcare related field. Minimum seven years experience in healthcare management, including at least two years in a supervisory capacity.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires standing/sitting for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public. Work will require some travel by automobile, approximately 5% of time.

Join us at Virginia Cancer Specialists, where meeting and exceeding the needs of our patients is our primary goal!
The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.