Attorney Talent Operations Assistant

Job Title

Attorney Talent Operations Assistant

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

Overview

The Attorney Talent Operations Assistant ("Operations Assistant") works with all Attorney Talent Operations (ATO) team members to provide critical administrative and operational support across the full life cycle of an attorney at the firm. Working with a high-performing global team, the Operations Assistant contributes to a variety of attorney-related personnel programs and processes.

Responsibilities

The responsibilities of the Operations Assistant include:

• Attorney Departure Process: Assisting with the logistics of the attorney departure process. Liaises between various business support team members and performs administrative tasks relating to the departure process.
• Global Mobility: Providing logistical support for the Global Opportunities Program and related firm-supported assignments and relocations, as well as administrative support for the employee immigration processes.
• Lateral Attorney Onboarding: Assisting with end-to-end coordination of U.S. lateral attorney onboarding, including scheduling, cross-departmental communication, and execution of time-sensitive tasks to ensure a seamless onboarding experience.
• Bar Admissions and Compliance: Supporting the management of bar admissions processes, including jurisdictional compliance tracking, coordination of firmwide bar-related education, and responding to policy and compliance inquiries. Serving as a resource to Legal Recruiting, Global Mobility, and other business functions on bar compliance matters.
• Client Secondment Process: Assisting with secondments. Gathers approvals, helps draft secondment agreements, and coordinates with various business support team members to ensure successful administration of incoming and outgoing secondments. Tracks and synthesizes secondment details to assist with record-keeping.
• Data & Technology Management: Maintain accurate tracking systems and support data integrity across onboarding, compliance, and operational workstreams. Develop dashboards, reports, and analytics to provide visibility into progress, compliance, team capacity, and attendance. Leverage technology and AI tools to streamline administrative tasks, improve turnaround times, and facilitate status updates and communications.
• Process Improvement & Standardization: Identify and address workflow inefficiencies, document and standardize processes, and develop templates and resources to enhance operational efficiency across team workstreams.
• Attorney Development & Operations Support: Assist with attorney development programs, including orientation, integration, and performance reviews. Provide general operations support by managing process calendars, checklists, electronic workspaces, spreadsheets, department webpages, and administrative tasks such as document and presentation creation. Support Attorney Talent assignments, operations, and special projects as needed.

Qualifications

The essential capabilities and required education, experience, and skills for the Operations Assistant include:

• Conscientious, well organized, detail-oriented, and willing to take initiative.
• Ability to multi-task, manage workflow, and prioritize projects effectively.
• Ability to work independently, under the direction of others, and as a part of a team.
• Flexibility in responding quickly and positively to shifting demands and opportunities.
• Ability to interact effectively with all levels of firm personnel.
• Ability to recognize confidential information and to maintain confidentiality of such information.
• Proactive in learning and adapting to new systems, processes, and technology, including AI-enabled tools.
• Reliable, loyal, service-focused, and punctual.
• Ability to perform under stressful conditions in a thoughtful and professional manner.
• Bachelor's degree required. A minimum of one year of administrative experience in a fast-paced professional services environment is preferred.
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint). Familiarity with data management tools, dashboards, or AI-enabled productivity tools is a plus.
• Excellent written and oral communication, organizational, and interpersonal skills.

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Boston: $52,600 - $76,300

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.