Construction Project Administrator

Position: Full-Time, In Person | Schedule: Monday–Friday, 8:00 AM–4:00 PM

Compensation: $65,000–$80,000 annually | Reports To: Project Coordinator

Company & Position Overview

Dimensional Concepts, Inc. (DCI) is a growing general contractor and construction management firm specializing in healthcare, dental, and commercial construction throughout the New York metropolitan area. We seek an experienced, proactive Construction Project Administrator to support our Project Coordinator and multiple active projects. This role requires accuracy, follow-through, and an interest in improving administrative processes as DCI grows.

Core Responsibilities

• Set up project administrative files, contacts, logs, and records in Procore and DCI filing systems.

• Prepare, distribute, and track subcontracts, purchase orders, certificates of insurance, lien waivers, and vendor paperwork.

• Collect change-order proposals and backup; route and log documentation after the APM confirms scope and pricing.

• Collect subcontractor invoices during the third week of each month and help assemble monthly owner billing packages.

• Maintain billing and project-cost documentation using Knowify and approved company workflows.

• Assist with municipal permit and inspection portal submissions as directed by the PM.

• Track administrative correspondence, missing documents, deadlines, and follow-up items across projects.

• Collect warranties, O&M manuals, as-builts, and other closeout documents for PM/APM review.

Qualifications

• 4–7 years of administration or project coordination experience preferred; commercial construction experience strongly preferred.

• Strong Microsoft Office skills; Procore and Knowify experience are pluses.

• Organized, dependable communicator able to manage multiple deadlines and improve processes.

• Valid driver’s license and reliable transportation for occasional site visits.

Career Growth

Project Administrator -> Project Coordinator -> Senior Project Coordinator. The position is intended to develop into greater ownership of project administration, without independent authority to approve pricing, change orders, or technical construction documents.

Compensation is commensurate with qualifications and experience. Employment classification and overtime eligibility will be confirmed before publication.