Accounts Payable Specialist

Accounts Payable Specialist

Hacienda Del Sol Guest Ranch Resort is an historic luxury resort located at the foothills of the Catalina Mountains in Tucson, Arizona. Featuring scenic guest rooms, exquisite dining options, and rejuvenating Spa treatments delivered with exceptional service. If you have a passion for great service, we would love to consider you to join our team of extraordinary hospitality professionals.

The Accounts Payable Specialist is responsible for managing accounts payable operations and general cashier functions for the resort. This role ensures accurate and timely processing of vendor payments, maintains cash handling controls, and supports the finance team in maintaining the financial integrity of resort operations.

At Hacienda Del Sol, we pride ourselves on creating not only an exceptional guest experience, but also a supportive and inspiring workplace for our team members. Our resort offers a collaborative environment where employees are valued, recognized, and encouraged to grow within the organization. Surrounded by breathtaking desert landscapes, and a rich history, this is a unique opportunity to build your career in a setting that blends luxury hospitality with a warm, team-oriented culture.

We offer a comprehensive benefits package including medical, dental, vision, and life insurance, as well as 401(k) eligibility after one year of service, and the opportunity to gain valuable experience in a positive workplace with room for growth.

Key Responsibilities:

Accounts Payable

• Process vendor invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain organized records of all payables transactions and supporting documentation
• Prepare and process weekly check runs and electronic payments
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with month-end closing procedures, including accruals and account reconciliations
• Ensure compliance with company policies and internal controls

General Cashier

• Oversee daily cash operations, including collecting and verifying cash deposits from all revenue outlets
• Prepare and balance daily cash reports and bank deposits
• Maintain the resort's house bank and petty cash funds
• Conduct periodic audits of departmental cash banks
• Process guest refunds, paid-outs, and currency exchanges as needed
• Safeguard all cash assets and ensure adherence to cash handling policies
• Investigate and report cash variances promptly

Qualifications

Required:

• 2+ years of experience in accounts payable, cashiering, or general accounting
• Proficiency in accounting software and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential financial information with discretion
• Excellent communication and problem-solving abilities

Preferred:

• Associate's or bachelor's degree in Accounting, Finance, or related field
• Experience in hospitality or resort accounting
• Familiarity with property management systems (PMS) and point-of-sale systems

EEOC Statement:

Hacienda Del Sol Resort is an equal opportunity employer and is committed to promoting a diverse workplace. We strive to provide a work environment that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We value and encourage diversity in the workplace and welcome applicants from all backgrounds to join our team.