Administrative Assistant

Job Type


Full-time

Description

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and case-support functions. This position is ideal for someone who enjoys variety, works well in a fast-paced professional environment, and is comfortable handling both routine responsibilities and changing priorities. Perfect for an entry-level applicant.

Requirements

Primary Responsibilities

• This person will be seated at the reception desk and will be responsible for answering the door and seating clients and other guests in the conference rooms.

• Help to keep track of and put away office supplies

• Answer and direct incoming telephone calls in a professional and courteous manner.


• Speak with potential new clients, gather preliminary information, enter intake details into the firm's case-management system, and route inquiries for attorney review.


• Receive, scan, organize, and distribute incoming mail and other correspondence.


• Assist with the firm's marketing activities, including drafting and scheduling social media content, coordinating sponsorships and events, maintaining marketing materials, and supporting other promotional initiatives.


• Provide general accounting assistance, which may include processing invoices and entering transactions


• Request medical records and billing information from healthcare providers and follow up on outstanding requests.


• Maintain accurate electronic and physical files.


• Assist with data entry, document preparation, copying, scanning, and other general administrative projects.


• Provide backup support to other administrative staff as needed.


• Handle confidential client, personnel, and financial information with discretion.


• Perform other duties and special projects as assigned.


Qualifications

• Prior administrative or office experience preferred; experience in a law firm, medical office, or other professional-services environment is a plus. As this is an entry-level position do not expect this from applicants.

• Strong organizational skills and attention to detail.


• Professional and compassionate telephone manner, particularly when speaking with individuals who may be injured or experiencing difficult circumstances.


• Strong written and verbal communication skills.


• Ability to manage multiple responsibilities, prioritize assignments, and follow through on outstanding tasks.


• Comfortable learning and using new technology and software.


• Proficiency with Microsoft Office, including Outlook, Word, and Excel.


• Familiarity with social media platforms such as Facebook, Instagram, TikTok, YouTube and LinkedIn is preferred.


• Basic bookkeeping or accounting experience is helpful but not required.


• Ability to work both independently and collaboratively as part of a team.


• Sound judgment and a commitment to maintaining confidentiality.


• Ability to work on premises 4-5 days / week

Salary Description


$33,280 - $45,000 depending on experience