Administrative Assistant - Southern Admissions

Administrative Assistant

The Administrative Assistant will assist the Admissions Office of Southern Seminary by fulfilling the administrative tasks of the office. This includes mailings to prospective students, P-Card reconciliation, working the front desk, greeting visitors, requisition requests, and helping with campus visit events.

The employee in this position will have the following essential job functions:

• Greet campus visitors and walk-ins by staffing the front desk.
• Maintain an inviting, comfortable, and professional atmosphere in the Admissions Office.
• Monthly reconciliation of two office procurement cards by keeping accurate record of expenses, staff spending, and department budget.
• Train and inform office staff on proper procurement card use.
• Complete and submit all check requests on behalf of the office.
• Coordinate new employment materials for all new hires (nametags, polos, name plates, etc.).
• Assist with mailing recruiting materials to prospective students and applicants.
• Create and process all interdepartmental transfers.
• Complete necessary paperwork surrounding new hires and terminations of employment.
• Manage Admissions Master Calendar under supervision of the Associate Directors.
• Assist Associate Directors in preparing requests for new materials.
• Oversee the purchase, distribution, and storage of office supplies.
• Attendance and assistance for on-campus events including, but not limited to, 4 Preview Days, graduation, etc.
• Work with events office for reserving places on campus for internal events, like staff meetings.
• Keep meeting notes for staff who are unable to attend staff meetings.
• Help keep recruiting closets organized.
• Performs other duties as may be assigned by supervisor.

Qualifications:

• Ability to portray the seminary values and distinctiveness in writing, speaking, and personal demeanor, and spiritual commitment.
• Detail oriented and able to work at a fast pace.
• Excellent communication skills; ability to interact and engage people, and view, discern, adjust, and respond appropriately to non-verbal communication cues.
• Night and weekend hours may be required.
• Experience with database systems and running reports preferred.

Education:

The person in this position should have a Bachelor's degree.

Experience:

The person in this position should demonstrate skill in the areas of office coordination, computer literacy, and interpersonal interaction. This person should also have a good grasp of grammar and proofreading skills. This person should also demonstrate skill in event coordination with attention to detail, the ability to think strategically, and communicate effectively.

Supervision:

This position will supervise no one. The person in this position will report to the Associate Director of Visit Experience.

Work Environment:

The person in this position must be able to communicate effectively through verbal and written communication; make repetitive motions with wrists, hands and fingers; lift up to 35 lbs, be able to walk up and down stairs, and enter and exit all campus buildings unassisted; demonstrate the ability to sit for extended periods of time; use a personal computer for correspondence; and operate efficiently in a competitive work environment.

Equipment:

The person in this position will use the following equipment: personal computer and phone.