Long-Term Leave Replacement Administrative As

Long-Term Leave Replacement Administrative Assistant Tacoma, WA, US Start Date: August 3, 2026 Position: Middle School Administrative Assistant, Long-Term Leave Replacement Reports to: Middle School Director Additional Terms: Hourly, 12‑month staff position, occasional travel and ability to drive required for attendance at community events, professional development, and the occasional chaperoning of student activities. Charles Wright Academy (CWA) is a co‑educational, non‑religious, independent school located in University Place, WA. It offers a 107‑acre campus with athletic fields, forests, and classroom spaces, fostering academic excellence and experiential learning. The school serves students from preschool through grade 12 and emphasizes a highly‑qualified, mission‑aligned faculty in a supportive culture of self‑expression, autonomy, and collaboration. Job Description This position is a long‑term leave replacement for the 2026‑2027 academic year. The Middle School administrative assistant supports families, faculty, students, and staff with the daily and long‑term administrative tasks of the Division. Responsibilities Front Desk & Visitor Management: Provide high‑quality customer service to students, parents, visitors, and faculty; act as the primary liaison between families and the school; exercise sound judgment and discretion with sensitive information beyond formal record‑keeping policies; greet visitors, verify identities, and ensure proper sign‑in to control building access; execute security protocols in response to safety or security concerns; answer, screen, and direct phone calls efficiently; receive and route incoming mail; manage the lost and found; complete daily attendance updates. Health & Safety: Administer basic first aid and dispense approved medications to students, maintaining accurate medical records; supervise sick or injured students, collaborate with the school nurse, and promptly notify families; develop and maintain compliant filing systems for medications and student health records; prepare and supply first aid kits, medications, and emergency forms for off‑campus events and field trips. Events & Field Trips: Schedule and coordinate events and meetings, working closely with facilities and other departments to ensure smooth logistics and communication; set up for events (MS Coffee, Open House, Curriculum Night) and order catering as needed; monitor field trip documents, ensuring all required forms are completed and signed by parents in a timely manner. Operations & Budget: Manage purchasing (supplies, textbooks, licenses, testing, field trips) and credit card reconciliation for the division; monitor departmental budgets; manage the organization and upkeep of supply rooms and storage closets, ensuring office equipment is maintained and operational; develop and maintain a system for managing and supporting substitute teachers, ensuring coverage and support for absent faculty. Other duties as assigned by the Head of School. Skills & Abilities Excellent organizational and multitasking skills, along with the ability to stay focused in a high‑traffic environment. Willingness and ability to work cooperatively and collaboratively with colleagues and administration. Proficiency in Mac and Google Suite, including spreadsheets, calendars, and email. Ability to effectively prioritize tasks and manage time. Ability to model and implement the school’s Mission Statement, Values, Portrait of a Tarrier, and DEIB Inclusion Statement. Excellent verbal and written communication skills. Creative, analytical, and problem‑solving skills. Qualifications High school diploma required; bachelor’s degree preferred. 3–5 years of experience in a similar administrative role. Demonstrated expertise and experience to perform the duties outlined in this posting and deliver consistent, excellent outcomes. Physical Requirements Must be able to sit and stand for extended periods of time. Must be able to move easily around an office space and extensive campus, accessing materials and assisting others as needed. Must be able to communicate and exchange information with students, teachers, and families with sensitive and accurate communication skills. Must be able to consistently lift up to 25 lbs. Salary & Benefits Salary range: $24.00–$28.00 hourly, depending on qualifications and experience. Benefits available are subject to plan and candidate eligibility. Insurance: Medical, Vision, Dental; Basic Life, Accidental Death & Dismemberment, and Long‑Term Disability; Health Care FSA; and Dependent Care FSA may be available to employees, subject to the terms of the applicable benefit plan. Retirement Plan: CWA offers an employer and employee contributed 403(b) plan, subject to the terms of the applicable benefit plan. Paid Sick Leave: Employees receive 96 hours of paid sick/wellness leave per year. Vacation Pay: Employees receive 13 days of vacation per year. Paid Holidays: CWA offers 15 paid holidays per year. Other Benefits: Employee Assistance Program, Tuition Assistance for employees pursuing advanced degrees, Professional Development opportunities, Child Tuition Remission of 50% for eligible students, and 50% discount on Extended Day child care services and Summer Camp programming for eligible enrolled students. Inclusion Statement Charles Wright Academy best exemplifies its mission and values when everyone knows they belong in our school community. We embrace an intentional culture that champions everyone’s full participation as their authentic selves in all of the opportunities that comprise the Charles Wright experience. This includes supporting each community member’s understanding of their own identities and acceptance of the identities of others. By doing so, we empower everyone at Charles Wright to connect, learn, grow, and achieve. The inclusive culture we strive for requires institutional and individual commitments, including aligning policies, curriculum, and decision‑making to this goal, and supporting candid, courageous conversations. This commitment is adopted by the CWA Board of Trustees, March2020. #J-18808-Ljbffr Charles Wright Academy