Legal Administrative Assistant

Salary: $24.98 - $36.22 Hourly
Location : Delaware, OH
Job Type: Full-Time
Job Number: 2601294
Department: Public Defender
Opening Date: 06/12/2026
Closing Date: 6/26/2026 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: N/A


Objectives


Under the general direction of the Delaware County Public Defender, the individual provides administrative support and legal assistance to the Program Administrator, Public Defender, Senior Assistant Public Defender and Assistant Public Defenders. The individual will also provide administrative support and assistance for the Appointed Counsel Assignment Program. The Public Defender's Office is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages and appearances in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each. Individual reports to the Program Administrator.

Job Standards

• Associate's Degree or Certificate in Paralegal Studies, or a related field, or a similar combination of work and training experience; Must possess a valid driver's license and have an acceptable driving record.
• All required licenses and certificates must be maintained as a condition of continued employment.

Essential Functions

ESSENTIAL JOB FUNCTIONS:

• Answers telephones, screens telephone calls, and gives and receives information;
• Greets and screens visitors at the office and gives and receives information;
• Schedules meetings and appointments for attorneys;
• Operates standard office equipment (i.e. personal computer, photocopier, fax machine, scanner, printer, and telephone);
• Uses Microsoft Office, Adobe Acrobat, and other software to perform job functions;
• Sorts and distributes mail;
• Prepares outgoing mail;
• Formats, proofreads, and edits documents requiring the use of legal terminology that comply with court standards;
• Assists with drafting motions and preparing attorneys for trial;
• Uses web-based case management system to:
  • Open and close case files;
  • Enter case information and court dates;
  • Produce and compose motions, reports, and letters using mail merge;
  • Maintain attorney calendars;
  • File case documents by uploading electronic documents;
  • Perform conflict checks; and
  • Prepare reports and gather data;
• Downloads discovery from Prosecuting Attorney, City Prosecutor's Office and multiple law enforcement agencies;
• Acts a liaison between attorneys and courts;
• Files pleadings and documents both electronically and in person with clerk of courts;
• Delivers and picks up legal documents from the Municipal Court, Common Pleas Court, Juvenile Court, Prosecuting Attorney's Office, and City Prosecutor's Office;
• Assists indigent individuals with obtaining a public defender or appointed counsel;
• Assists indigent clients, appointed counsel, and others to correct errors in financial disclosure forms, attorney fee applications, transcript fee invoices, court paid expert invoices, various department invoices;
• Communicate with appointed counsel regarding case assignments;
• Performs conflict checks for appointed counsel assignment;
• Creates appointed counsel cases in CourtView; and
• Other duties as assigned.

NON-ESSENTIAL JOB FUNCTIONS:

• Performs related non-essential functions as required.

I. JOB REQUIREMENTS:
EQUIPMENT:
Ability to operate a variety of office equipment such as computer and related software, copier, telephone, iPad, calculator, fax machine, and other equipment necessary to perform duties. Individual uses personal protective equipment as necessary. Ability to safely operate a motor vehicle is required.


CRITICAL SKILLS/EXPERTISE:

• Knowledge of administrative procedures and methods;
• Ability to understand and apply rules, regulations, and guidelines;
• Knowledge of English usage, grammar, spelling, and punctuation;
• Knowledge of and the ability to use basic math and accounting concepts;
• Knowledge of and the ability to use security measures for handling confidential and sensitive material;
• Ability to effectively organize and prioritize assignments;
• Ability to define and solve problems, collect data, establish facts, draw valid conclusions and recommend solutions using judgment, and analytical skills;
• Ability to communicate effectively, both orally and in writing;
• Ability to provide exemplary customer service including the ability to work effectively with customers who may be upset, distraught, irate, emotionally or otherwise unable to function with a reasonable range of constructive behaviors;
• Ability to work independently, under pressure, and to set and achieve goals;
• Ability to organize and maintain large volumes of information and paperwork; and
• Ability to effectively plan independently and in collaboration with other staff units and outside agencies.
• Thorough knowledge, adherence and aptitude to follow safety policies, procedures and practices; and
• Thorough knowledge, adherence and aptitude to follow federal, state, county, and department policies and procedures, laws and regulations.

II. DIFFICULTY OF WORK:
Work consists of highly complex, varied, non-standardized tasks requiring the application of numerous laws, rules, regulations and procedures. Individual confronts a wide variety of problems that are solved by asking co-workers questions and drawing conclusions.

III. RESPONSIBILITY:
Individual receives general guidance allowing for the planning of procedures and methods to obtain objectives. Work is not necessarily reviewed by a supervisor. Errors in work are usually detected within the department they occur possibly affecting the work of others and requiring expenditure of time and money to correct.


Full job descriptions are available on the Class Specifications page.
Equal Opportunity Employer
M/F/D/V
Delaware County offers a complete benefits package to full-time employees including: health care, Flexible Spending Account (FSA), dental care, life insurance, pension, holidays, vacation, sick leave, and deferred compensation plans.

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