Document Controller

Job Title: Document Controller
Duration: 6-month contract
Location: Portland OR (Onsite)
Pay Range: $27.32 $30.65 per hour

Supports document control and records management for engineering construction generation and grid asset projects. Maintains accurate drawing records manages document processing and distribution issues construction packages and ensures technical documentation is properly scanned archived and maintained in accordance with records management policies and regulatory requirements. Works with engineering design field and records management teams to resolve discrepancies and maintain document accuracy.

Position Responsibilities

• Maintain electronic drawing management systems databases and records to ensure accuracy accessibility and proper document lifecycle status.
• Process issue and distribute construction packages drawings vendor review documents and as-built updates to meet project and outage schedules.
• Review as-built drawing packages for completeness and accuracy; identify and resolve discrepancies in drawing numbers revisions approvals and image quality.
• Maintain drawing distribution matrices operating one-line indexes and related engineering documentation.
• Scan index categorize archive and retrieve documents in accordance with established procedures and quality standards.
• Maintain equipment records manuals material lists nameplate lists technical specifications and operating manuals.
• Update electronic records systems databases SharePoint sites and department documentation to ensure information remains accurate and accessible.
• Coordinate drawing checkouts check-ins and document exchanges with external consultants designers engineers and field personnel.
• Investigate corrupted files data discrepancies and document processing issues; coordinate corrections with appropriate technical personnel.
• Support records management projects process improvements compliance reviews and implementation of document control procedures.
• Provide basic training and guidance on document management systems records retention document retrieval and established procedures.
• Maintain department procedures and work instructions and ensure official records comply with applicable retention security regulatory and audit requirements.

Position Requirements

• High school diploma or equivalent.
• Preferred five or more years of experience in document control records management or a related field.
• Intermediate computer skills including Microsoft Excel Word Outlook databases and electronic records systems.
• Knowledge of electronic document management systems and relational database applications.
• Basic understanding of engineering drawings including electrical schematics one-line diagrams and mechanical and civil drawings.
• Ability to interpret drawing information identify discrepancies and understand drawing lifecycle and publication processes.
• Working knowledge of records management policies procedures laws and regulations.
• Strong problem-solving skills attention to detail and ability to learn new software applications.
• Ability to communicate effectively and coordinate with cross-functional teams.

Must-Haves

• Strong problem-solving and troubleshooting skills.
• Computer proficiency and ability to learn new software systems quickly.
• Strong attention to detail and accuracy.

Nice-to-Haves

• Effective verbal and written communication skills.
• Experience with Autodesk Vault.
• Experience with QuickBase.

The following benefits are offered for this position: medical dental & vision insurance short-term disability life and AD&D insurance and a 401(k) retirement plan.

Everest Consultants is an equal opportunity employer and does not discriminate on the basis of race color religion sex national origin age disability or any other characteristic protected by applicable local state or federal civil rights laws. #IND