Guest Services Coordinator

Description Position Title: Guest Services Coordinator Status: Non-Exempt Reports To: Guest Services Manager Under the direct supervision of the Guest Services Manager, the Guest Services Coordinator’s key responsibilities include backup coordination of the guest services function in support of the Guest Services Department, including daytime hours and evening operations for seasonal special events. I. ESSENTIAL POSITION RESPONSIBILITIES Assist with the hiring, training, and orientation of new Guest Services staff to ensure that new employees are well acclimated to the various work sites and able to implement the guest services role. Coordinate community event facility rentals, including meeting with and going over the event logistics and the organization’s coordinator, and ensure events are properly staffed and running smoothly. Assist in ensuring excellent customer service in all front-line guest service activities, including ticketing, interpretation, guest relations, safety, incident response, etc. Assist in managing all elements of cash handling, including cash boxes, charge card sales, and cash registers, including reconciliations of cash boxes promptly and reporting of cash overages/shortages as appropriate. Collect guest statistics at all sites, including daily attendance, tours, special events, etc. Respond to guest inquiries or concerns and resolve problems and complaints to ensure the highest degree of guest satisfaction. Assist in developing work schedules for all sites to ensure adequate coverage during regular hours and special events. Provide support & training with Point-of-Sale systems for staff as needed. Participate in the development of Standard Operating Procedures and work to ensure Guest Services staff adhere to the established policies and procedures. Assist in ensuring quality staff training for new exhibits and/or procedures as appropriate Assist with the nightly operations of the seasonal evening events as needed, by supporting the Guest Services staff working during the event, fielding guest inquiries, and problem-solving challenges with ticketing and guest satisfaction. Other Duties as assigned. II. SUPERVISORY RESPONSIBILITIES Oversee Guest Services staff, to include hiring, supervising, mentoring, training, evaluating, disciplining, directing, and motivating seasonal and year-round Guest Services Staff. Provide feedback to the Guest Services Manager regarding staff performance issues or other matters, as appropriate. Participate in program and organizational staff meetings to maintain an awareness of organizational activities and needs. Assist staff as appropriate to achieve organizational goals. Requirements I. EDUCATION AND EXPERIENCE Requires a high school diploma or equivalent. Minimum of two (2) years supervisory and three (3) years customer support/service experience. Experience working with a point-of-sale cash register system and comfortable working in a computer environment. Prior event coordination is preferred. II. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of and direct responsibility for effective supervisory principles and practices, and excellent written/verbal communication and interpersonal skills to be used with individuals and/or groups. Knowledge of MS Office software with sufficient skills to develop appropriate tools to create and track contracts, schedules, etc. Ability to skillfully handle multiple tasks simultaneously; skill in working in an environment subject to constant interruptions and quickly changing priorities; ability to prioritize and delegate responsibilities when necessary; effective time-management skills. Demonstrated common sense ability to schedule projects, address interruptions in process, and provide reliable follow-through on assigned projects in a complete, well conceived, and timely manner. Excellent verbal skills to include tact, creativity, calm demeanor, and excellent crisis management skills. Able to work independently or as part of a team. Excellent interpersonal skills with staff, volunteers, vendors, donors, potential customers, and community contacts. Able to work as a cooperative team member, think creatively, and facilitate superior guest experience. Able to meet and work with people (visitors, volunteers, staff, and potential customers), articulate a clear understanding of Turtle Bay Exploration Park’s mission and vision, and accommodate public speaking needs, as appropriate. Able to calculate basic math problems and accurately estimate event costs, project volunteer staffing needs, etc. Able to solve problems independently or as part of a team, and able to study a challenging situation and logically solve needed matters. Must be able to work independently and work flexible hours, including evenings, weekends, and extended days, as needed. Must possess a valid California driver’s license or be able to acquire it within ten (10) days. Provide a clean DMV report. Must be at least twenty-one (21) years old and able to serve alcohol if required at fundraising events. This position does not require a bilingual person. 1.) How much on-the-job time is spent in the following physical activities? N - Never 0% O - Occasionally 1-32% F - Frequently 33-65% C - Constantly 66-100% Standing - F Walking - F Sitting - O Talking, Hearing - F Feeling, Fingering, Grasping - O Climbing, Balancing - O Crouching, Crawling, Kneeling - O Reaching with Hands and Arms - O Tasting, Smelling - O 2.) Does this job require that weight be lifted or force be exerted? N - Never 0% O - Occasionally 1-32% F - Frequently 33-65% C - Constantly 66-100% Up to 10 pounds - F Up to 50 pounds - O Up to 100 pounds - N More than 100 pounds - N 3.) Does this job have any special vision requirements? N - Never 0% O - Occasionally 1-32% F - Frequently 33-65% C - Constantly 66-100% Looking at CRT - F Color Vision (identify and distinguish colors) - F Peripheral, Depth Perception - F Ability to Adjust Focus - F 4.) How much exposure does this job have to the following environmental conditions? N - Never 0% O - Occasionally 1-32% F - Frequently 33-65% C - Constantly 66-100% Blood, Body Fluid - O Toxic Chemicals - N Moving Parts - N Electrical Shock Risk - N Explosives - N Fumes - O Extreme Cold (non-weather) - N Extreme Heat (non-weather) - N Severe Hot Weather - F Severe Cold Weather - O 5.) How much noise is typical for this job's work environment? __x__ Very Quiet (Example: Forest trail, isolation booth for hearing test) Quiet (Example: Library, private office) __x__ Moderate Noise (Example: business office with typewriters/printers, light traffic) ____ Loud Noise (Example: Metal can manufacturing, large earth moving equipment) ____ Very Loud Noise (Example: Jack hammer work, front row rock concert) #J-18808-Ljbffr