Project Executive

Project ExecutiveGilbane Development is an established affordable housing developer and owner-operator committed to preserving and improving homes for New Yorkers. Through the NYCHA Permanent Affordability Commitment Together (PACT) program under HUD's Rental Assistance Demonstration (RAD), we deliver complex, occupied rehabilitation projects that modernize building systems, improve quality of life, and protect long-term affordability. Our teams are held to a high bar: safe execution, predictable outcomes, and respectful, transparent engagement with residents and public partners.The Project Executive leads planning and delivery of a NYCHA RAD/PACT portfolio – often multiple developments and hundreds to thousands of units – through preconstruction, procurement, occupied rehab construction, commissioning/closeout, and warranty. This role is accountable for budget, schedule, quality, safety, compliance, and resident experience. As part of the Design & Construction group, the Project Executive manages a high-performing team and coordinates seamlessly with Development, Asset Management, Property Management, Resident Engagement, Legal, and Finance.The ideal candidate for this position should possess deep occupied-rehab and public-sector compliance experience; have successfully demonstrated schedule/cost certainty across multi-site portfolios; and embrace resident-first delivery with strong stakeholder management (NYCHA, HPD/HDC, DOB, CMs, and community partners).This role sits at the center of Gilbane's mission: preserving affordable homes while improving safety, comfort, and durability for residents – without losing sight of accountability to public partners and the communities we serve.Core ResponsibilitiesOwns end-to-end construction execution strategy for NYCHA RAD/PACT projects, including occupied rehabilitation sequencing, site logistics, and risk managementEstablishes portfolio-wide standards for scope control, estimating, value engineering, constructability, scheduling, submittals/RFIs, QA/QC, and turnoverLeads cross-functional decision-making to maintain budget and schedule certainty, especially around long-lead MEP equipment, supply chain, and phased turnoverDirects preconstruction with architects/engineers, cost estimators, and general contractors to develop delivery structures appropriate to each projectOversees bid strategy and subcontractor procurement with attention to MWBE participation goals, labor compliance, and local market capacityDrives constructability reviews focused on systems replacements, envelope work, elevator modernization, and life safety upgrades typical of NYCHA preservation scopesEnsure adherence to RAD/PACT requirements and public financing and regulatory obligations, including:Davis-Bacon and Related Acts (DBRA) prevailing wage compliance;Section 3 reporting and contracting participation;HUD environmental review (NEPA/HEROS, where applicable) and related mitigation requirements;Uniform Relocation Act (URA) and resident in-place strategies where triggered;NYCHA design/construction standards and approvals, and coordination with HPD/HDC when applicable; andNYC permitting and inspections (DOB, FDNY, DEP, DOT, LPC as needed).Implements compliance tracking systems (certified payroll workflows, reporting cadence, audit readiness)Partners with Resident Engagement and Property Management to deliver clear, consistent resident communications and minimize disruption:Apartment access protocols, daily/weekly look-aheads, dust/noise control, temporary shut-down planningSpecial needs accommodations and escalation pathwaysSets expectations for contractors around professionalism in residents' homes, cleanliness, and repair qualitySets and enforces portfolio safety culture and requirements (site-specific safety plans, incident reporting, corrective action)Oversees QA/QC plans, mock-ups, field testing, third-party inspections, and commissioningDrives substantial completion, punch list management, turnover packages, O&M manuals, training, and warranty responseLeads owner's construction team (PMs, supers, inspectors, cost/schedule controls) and external partners (GC, A/E, specialty consultants)Manages stakeholder coordination across NYCHA, lenders, monitors, insurers, community stakeholders, and internal leadershipProduces concise, decision-ready reporting for executives and investors: budget/schedule variance, risk register, change order log, and key milestonesKey Deliverables & Success MetricsOn-time delivery of phased turnovers and portfolio milestones.Cost performance: change orders and contingencies managed to targets; clean audit trail.Resident impact: minimized repeat visits, access misses, and complaint escalation.Safety: incident rates tracked and reduced; strong contractor compliance.Quality: low punch list volume, high first-pass inspections, responsive warranty execution.Compliance: accurate, timely DBRA/Section 3/MWBE reporting; audit-ready documentation.Required Qualifications10+ years of progressive construction leadership experience, including occupied multifamily rehabilitationDemonstrated experience delivering projects with public-sector and/or federally funded compliance obligations, including prevailing wageProven history managing multi-site or large-scale portfolios with complex stakeholder environmentsOr equivalent combination of education and experienceSkills and CompetenciesStrong knowledge of NYC construction landscape: subcontractor market, DOB processes, and typical building conditions in older high-rise/low-rise multifamily stockExpertise in budgeting, contract administration, schedule controls (CPM), change management, and claims avoidance/resolutionClear, disciplined communicator with strong executive presence and field credibilityDirect experience with NYCHA PACT and/or HUD RAD preservation work.Familiarity with Section 3 and resident economic opportunity programs in practice (not just reporting).Experience coordinating with HPD/HDC financed affordable housing rehabilitation (where applicable).OSHA 30 (or ability to obtain promptly)Procore (or equivalent), Bluebeam, Primavera P6/MS Project, Excel-based cost controls, SharePoint/Teams.Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.For New York this ranges from $135,680 - $220,500 plus benefits and retirement program.Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.