Construction Project Administrator

Benefits:

401(k)

Company parties

Competitive salary

Employee discounts

Free food & snacks

Health insurance

Paid time off

Training & development

Position Summary

CTL Companies is seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of electrical, lighting, automation, audio/video, networking, security, and shading projects in both residential and commercial environments.

The Project Coordinator works closely with Project Managers, field supervisors, technicians, vendors, and clients to ensure projects remain organized, documented, and on schedule. This position serves as the administrative backbone of the project team by managing project documentation, tracking changes, coordinating communications, and maintaining accurate project records throughout the project lifecycle.

The ideal candidate is proactive, detail-focused, and capable of managing multiple projects simultaneously while maintaining a high level of accuracy and professionalism.

Primary Responsibilities

Assist Project Managers with day-to-day project administration.

Prepare, track, and distribute Requests for Information (RFIs).

Prepare, process, and track change orders.

Maintain project schedules and provide regular status updates.

Track project milestones, deadlines, and deliverables.

Organize and maintain project documentation, drawings, specifications, permits, and contracts.

Coordinate material procurement and monitor equipment delivery schedules.

Assist with project submittals and closeout documentation.

Attend project meetings and distribute meeting notes and action items.

Communicate with clients, contractors, architects, designers, and vendors regarding project updates.

Maintain project management software and internal reporting systems.

Assist with invoicing support, project cost tracking, and documentation required for billing.

Monitor project progress and identify administrative issues that may impact project timelines.

Support residential and commercial projects across electrical and low-voltage technology divisions.

Other duties as needed.

Qualifications

2+ years of project coordination, construction administration, project engineering, or related experience preferred.

Experience in electrical construction, low-voltage systems, AV integration, automation, or related construction industries preferred.

Strong organizational and time-management skills.

Exceptional attention to detail.

Ability to manage multiple projects and deadlines simultaneously.

Strong written and verbal communication skills.

Proficiency with Microsoft Office, Google Workspace, and project management software.

Ability to read and understand construction drawings and project documentation preferred.

Self-motivated with the ability to work independently and collaboratively.

Key Success Metrics

RFIs processed accurately and on time.

Change orders documented and submitted promptly.

Project documentation maintained with minimal errors.

Schedule updates completed consistently.

Timely communication between field and office teams.

Accurate project records that support efficient project execution and billing.

Position Type

Full-Time

Office-Based

Reports to Operations Manager and Project Management Team

Supports Residential and Commercial Electrical and Low-Voltage Projects