Administrative Coordinator

Administrative Coordinator

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Administrative Coordinator

Salary

$64,507.00 - $100,066.00 Annually

Location

101 City Hall Plaza, Durham, NC

Job Type

Full time with benefits

Remote Employment

Flexible/Hybrid

Job Number

26-05955

Department

Building and Safety

Opening Date

06/01/2026

Closing Date

9/6/2026 11:59 PM Eastern

• Description

• Benefits

• Questions

Position Description

Work. Serve. Thrive. With the City of Durham

Advance in your career while making a real difference in the community you serve.

***This position is being reposted. Applicants who have already applied do not need to reapply. Previous applications are still under consideration.

Hiring Range: $64,507 - $98,103

Hours: 8:00 a.m. -5:00 p.m.

The City-County Building and Safety Department helps Durham achieve its vision for a superior built environment by facilitating our customers' achievements. We strive to continually exceed customer service expectations while being a resource for N.C. code compliance success. This takes highly qualified staff with a passion for working in partnership and service with the community. If delivering quality customer service while advancing professionally interests you, join our team!

Position devoted to providing clerical and/or office support activities for city functions and staff. Incumbents assigned to this class perform complex and advanced administrative support for the City’s top executives; perform paraprofessional management analysis work; or supervise an administrative support unit of non-exempt employees. Decision-making involves the coordination of transactions and processes at the highest level of standard operating tasks, including providing direction to lower-level staff in the execution of operational tasks and review and verification of work.

An incumbent is responsible for budget coordination; basic analysis; logistical support for politically sensitive and high-visibility programs; basic research, compiling data and formulating preliminary recommendations; creating reports; coordinating workflow; and developing, proposing and implementing operational policies and procedures. Work involves outreach and collaboration with all levels of the organization as well as outside agencies, citizens and elected officials.

Duties/Responsibilities

• Coordinates department fiscal activities that may include budget development and budget administration; compiles data and performs basic analyses; and coordinates contract processing/administration and/or procurement activities.

• Conducts basic research, maintains statistics, performs basic analysis and/or statistical calculations and formulates preliminary recommendations.

• As assigned, serves as a lead worker, assigning work and monitoring work completion or serves as a supervisor including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

• Provides logistical support for politically sensitive and high-visibility programs and events, including programs and events involving the city council; serves as escalation point for resolving customer services issues/inquiries; ensures follow up communication and quality assurance.

• Gathers and compiles data; extracts information from data systems; drafts reports from others notes or own research; prepares documents, reports, presentations, confidential correspondence and policy/procedure manuals.

• Serves as lead user for specialized databases and software systems; participates in database and/or software testing; coordinates workflow and implements improvements to processes.

• Provides general administrative support to the city’s top executives including receiving and processing calls, visitors and correspondence; calendaring; records management; customer service; mail processing; quality assurance and follow-up.

• Performs other duties of a similar nature and level as assigned.

Minimum Qualifications & Experience

• Associate’s degree in business or related field.

• Three (3) years of advanced administrative support experience.

Additional Preferred Skills

• Some assignments may prefer a North Carolina Public Notary registration.

• Experience assisting with or managing a budget and processing financial transactions.

• Proficiency with Microsoft Excel.

• Experience with MUNIS and/or Oracle in a professional setting.

Benefits – General Full-Time Employees

• 12-13 paid holidays per year

• 13 standard work days of vacation per year

• 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement

• 2 weeks paid military leave per year

• Medical, dental, vision, and supplemental life insurance plans

• State and City retirement plans

• Short and long term disability plans

• Paid temporary disability leave for specified conditions

• City contribution of 13.6% into the N.C. State Retirement System

• Paid funeral leave

• Employee Assistance Program - personal and family counseling

• Paid life insurance equal to annual salary

• 48 hours for volunteer work each year*

• 4 hours parental leave each year

• Workman's Compensation Insurance

• 457 Deferred Compensation Plans

Benefits - Part-Time (1,000 hours or more per year)

• 401(k) retirement plan (5.0% of salary)

• State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

• 401(k) retirement plan (5.0% of salary)

• State retirement plan effective first day of the month following date of hire

• Health insurance effective first day of the month following date of hire

• Dental and life insurance, after one year of service

• Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service

01

Where did you first hear about this opportunity?

• City of Durham Website

• Walk in

• Job fair

• Employee referral

• Professional organization Please list the organization in "other" box below

• Internet posting Please list the specific web site in the "other" box below

• Craig's List

• Facebook

• LinkedIn

• GlassDoor

• governmentjobs.com

• Monster.com

• Indeed.com

• Employment Security Commission

• Magazine/Newspaper

• Other

02

If you listed "other" above please give specific web site, organization, or publication.

03

Please select your highest level of COMPLETED education.

• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)

• High School Diploma or Equivalent (GED, HiSET, TASC)

• Associates Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree (PhD, Juris Doctorate)

04

How many years of advanced administrative support experience do you have?

• No related experience

• Less than 1 year of related experience

• 1 year but less than 3 years of related experience

• 3 years but less than 5 years of related experience

• 5 or more years of related experience

05

How many years of experience do you have assisting with or managing a budget and processing financial transactions?

• No related experience

• Less than 1 year of related experience

• 1 year but less than 3 years of related experience

• 3 years but less than 5 years of related experience

• 5 or more years of related experience

06

Which of the following best describes your proficiency with Microsoft Excel?

• No experience

• Beginner: Enter data and create simple spreadsheets

• Intermediate: Use formulas, filters, and create basic charts

• Advanced: Use pivot tables, conditional formatting, complex formulas

• Expert: Automate tasks, create dashboards, and troubleshoot complex issues

07

Have you used MUNIS and/or Oracle in a professional setting?

• Yes, I have used both MUNIS and Oracle regularly

• Yes, I have used MUNIS but not Oracle

• Yes, I have used Oracle but not MUNIS

• No, I have not used either system

08

What tools or methods do you use to stay organized?

Required Question