Executive Assistant (Temporary)

Executive AssistantAt Regeneron, we pair science with technology to accelerate the discovery and delivery of life-changing medicines. This role requires advanced understanding of the Digital Technology and AI team and its business clients, including key relationships.We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact legal team. The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.Responsibilities include:Managing complex calendars, expenses, and time commitments for executives.Anticipating the needs of leaders and teams before they arise, resolving scheduling conflicts with minimal direction.Triaging incoming requests and inquiries, raising time-sensitive or significant matters with good judgment and discretion.Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently delivering solutions.Using AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.Planning and managing internal and external meetings end-to-end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with attendees, catering decisions, materials and follow up.Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.Collaborating cross-functionally and serving as a trusted partner to peers.Communicating effectively across all levels while maintaining confidentiality.Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.When and Where:Location will be Tarrytown, NY. We are four days per week on site with 1 day of work from home flexibility.This is a contract position, with an initial contract expectation of 3 months and potential for extension and/or conversion to full time.Discover your role:Are highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.Exhibit discretion, independence, and sound judgment.Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work.Work comfortably with senior leaders and understand how they think and what they expect.Possess advanced knowledge or ability to readily learn company and Digital Technology and AI team policies, practices, and resources and act as a point person for supported leaders and departments.Proactively highlight opportunities for continuous improvement to current processes.Communicate exceptionally well, whether orally or in writing.This role requires:Eight (8) or more years of administrative experience required, with at least four (4) years supporting senior leaders in a business or legal environment.Associate or bachelor's degree preferred.Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.Proven track record managing complex calendars, orchestrating senior-level meetings and events, and coordinating domestic/international travel with precision.Exceptional organization, prioritization, and follow-through.Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.