Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to join a company in the finance industry in West Des Moines, Iowa. This Contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates well with clients and internal teams, and takes pride in keeping office operations running smoothly. The role combines front-office support, document coordination, and day-to-day administrative work while handling sensitive information with discretion.

Responsibilities:

• Coordinate electronic and paper records for tax return documentation, ensuring files are accurate, accessible, and properly maintained

• Support client setup activities by preparing engagement materials, organizing documentation, and assisting with reports and billing-related paperwork

• Scan, index, and manage tax and administrative documents to maintain orderly digital and physical filing systems

• Oversee office supply levels, place replenishment requests as needed, and manage incoming and outgoing mail distribution

• Welcome visitors, answer inbound calls, and provide a courteous first point of contact for clients and business partners

If you are looking to take the next step in your administrative career, please apply today! View phone number on ziprecruiter.com give us a call, or apply through our Robert Half website.

Requirements:

• 3 years of administrative support experience, preferably within a services or office environment

• Background as an Administrative Assistant with stable work history across no more than two employers is strongly preferred

• Proficiency in Microsoft Word, Excel, and Outlook, including strong document formatting capabilities and experience creating mail merges

• Strong interpersonal skills with the ability to collaborate effectively and support several team members at once

• Excellent written and verbal communication skills, with an attentive approach to client and team interactions

• High level of attention to detail, sound organizational skills, and effective time management

If you are looking to take the next step in your administrative career, please apply today! View phone number on ziprecruiter.com give us a call, or apply through our Robert Half website.