Financial Systems Coordinator

A multi-office professional services organization is seeking a Financial Systems Coordinator to serve as the primary liaison between Billing and IT. This role is responsible for supporting, configuring, and optimizing the firm’s financial systems, with a strong emphasis on Aderant timekeeping and billing functionality. The ideal candidate brings hands-on Aderant experience and a strong understanding of billing workflows, financial data integrity, and reporting. Key Responsibilities Serve as the primary point of contact for Aderant timekeeping and billing applications Configure and maintain master data including timekeeper and matter setup, rate tables, billing rules, cost codes, and client attributes Manage user access, permissions, and security roles in coordination with IT Support end-to-end billing workflows including prebills, edits, write-downs, split billing, alternative fee arrangements, and final invoice delivery Monitor and resolve system issues impacting time entry, WIP, expense processing, invoice submission, and related workflows Ensure accuracy and reconciliation across time, billing, general ledger, and subledger data Build and maintain standardized reports and dashboards related to billing status, realization, time compliance, and aged WIP/AR Partner with internal stakeholders to gather business requirements and translate them into functional system enhancements Liaise with software vendors to log, track, and resolve support tickets Document system processes and support ongoing financial systems improvements Qualifications 3 years of experience supporting financial systems within a professional services or legal environment Strong hands-on experience with Aderant Expert, including timekeeping and billing modules Experience supporting eBilling platforms and related financial system integrations Working knowledge of reporting tools such as SQL, SSRS, or Power BI preferred Understanding of professional services accounting concepts including WIP, realization, AR aging, rate management, and revenue recognition Advanced Excel skills including pivot tables, lookups, and reconciliation functions Strong analytical and troubleshooting abilities Detail-oriented with the ability to manage multiple priorities and deadlines Ability to handle sensitive financial data with discretion and confidentiality Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.aa415a4b-8b21-40fc-a65c-70d2b25ca29a