Administrative Assistant

Job Title

Production & Safety Data Management

Maintain and update production databases.

Prepare and distribute daily, weekly, and monthly Production Reports.

Manage Overtime (OT) Requests and compile OT Reports by Area.

Collect, compile, and distribute Safety Reports across all three plants.

Ensure timely and accurate communication of safety metrics and incident tracking.

Presentation & Reporting

Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.

Support the preparation of materials for customer meetings, executive reviews, and Board presentations.

Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs).

Innovation & Process Optimization

Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes).

Identify and propose innovative solutions to streamline administrative and operational workflows.

Supervisory Responsibilities: None

Qualifications:

Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.

Strong organizational and time management skills.

Analytical mindset with attention to detail and data accuracy.

Excellent written and verbal communication skills.

Ability to manage confidential information with discretion.

Experience in manufacturing or production environments preferred.

Familiarity with ERP systems and production tracking tools is a plus.

EDUCATION &/or EXPERIENCE:

Associate degree or equivalent experience in Business Administration or related field (Bachelor's preferred). 5+ years of administrative experience, preferably in a manufacturing environment.

COMPUTER SKILLS:

Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.

CERTIFICATES, LICENSES, REGISTRATIONS:

Certified Administrative Professional (CAP)- preferred

Microsoft Office Specialist (MOS)- preferred

CAPM (Certified Associate in Project Management) or PMP (Project Management Professional)- preferred

Lean Six Sigma (Yellow Belt or Green Belt) - preferred

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to sit for extended periods of time; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stoop, kneel, and crouch. The employee must regularly lift and/or move up to 10 pounds.

WORK ENVIRONMENT:

The employee will be in a shared office (cubicle) environment. There may be occasions where the employee will have tasks to perform in a Laboratory environment and a Manufacturing environment, where Personal Protective Equipment such as Hearing Protection, Safety Glasses and Safety Shoes are required.

What We Offer:

Competitive Compensation

Comprehensive Health Benefits

Company-Paid Coverage

Generous Paid Time Off

Retirement Planning

Global Opportunities & Local Impact

Hutchinson is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Hutchinson is committed to protecting your personal data and adhering to data protection regulations, including the GDPR. We collect and process your data to provide our services and manage our operations, with measures in place to ensure its security. You have rights regarding your data, including access and erasure. Please refer to our full Privacy Policy for more details and contact information for data protection matters.