Accounts Payable Specialist

Job Description

Job Description

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our client's accounting team. This role is responsible for managing the full accounts payable cycle, ensuring invoices are processed accurately and payments are completed on time. The ideal candidate is highly organized, customer-service focused, and thrives in a fast-paced environment while maintaining exceptional accuracy.

Key Responsibilities

• Manage the end-to-end accounts payable process, including the receipt, review, coding, and entry of vendor invoices into the accounting system.
• Verify invoice accuracy by comparing supporting documentation such as purchase orders, contracts, and other vendor agreements.
• Distribute invoices to appropriate departments and job sites for approval and processing.
• Reconcile vendor statements and proactively investigate and resolve discrepancies.
• Prepare and process vendor payments in accordance with company policies and contractual payment terms, including ACH transactions, wire transfers, and manual check payments.
• Generate payment reports and cash requirement schedules to support payment approvals.
• Respond promptly and professionally to vendor and supplier inquiries while maintaining strong business relationships.
• Collaborate with internal departments to improve processes, streamline workflows, and support operational efficiency.
• Assist with special projects and other accounting-related duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree or additional college coursework in Accounting, Finance, or Business preferred.
• Minimum of 2 years of accounts payable or related accounting experience.
• Strong experience processing high-volume invoices with a high degree of accuracy.
• Demonstrated expertise in vendor statement reconciliations and resolving payment discrepancies.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Proven ability to work independently while contributing effectively within a team.
• Customer-service mindset with a focus on building positive relationships with vendors and internal stakeholders.

Requirements

• High School Diploma/GED or higher.
• Working knowledge of accounts payable procedures and accounting processes.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Must be legally authorized to work in the United States. Sponsorship is not available for this position.

Pay Details: $23.00 to $25.00 per hour

Search managed by: Amanda Sims

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.