Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a high-performing finance team in El Segundo, California. This opportunity is ideal for someone who brings strong invoice processing experience, accuracy in account coding, and confidence working in a fast-paced environment. The role focuses on maintaining timely payment operations, ensuring financial records are reliable, and partnering with internal stakeholders to keep accounts payable activities running smoothly.

Responsibilities:

• Process a high volume of vendor invoices with careful review for accuracy, approvals, and correct general ledger coding.

• Manage payment activity through ACH transactions and check runs while helping ensure vendors are paid according to established terms.

• Reconcile accounts payable records, investigate discrepancies, and resolve outstanding items in coordination with internal teams and suppliers.

• Maintain organized documentation for invoices, payment confirmations, and supporting records to promote audit readiness and compliance.

• Use NetSuite to enter, track, and update payable transactions while preserving accurate financial data.

• Communicate with vendors and business partners to address billing questions, payment status requests, and account issues in a timely manner.

• Assist with period-end close activities related to accounts payable, including reporting and account review.

• Support compliance-focused payment processes and documentation standards in environments with regulated security requirements such as FedRAMP.

• Contribute to ongoing process improvements that increase efficiency, accuracy, and consistency across accounts payable operations.

• Hands-on experience in accounts payable, including invoice review, account coding, and payment processing.
• Working knowledge of ACH payments, check run procedures, and standard accounts payable controls.
• Proficiency with NetSuite and comfort navigating accounting systems to manage transaction details.
• Strong attention to detail with the ability to handle multiple priorities while meeting deadlines.
• Experience researching and resolving invoice or vendor discrepancies with a solution-oriented approach.
• Clear written and verbal communication skills for effective coordination with vendors and internal stakeholders.
• Understanding of compliance-sensitive environments; familiarity with FedRAMP is preferred.
• Ability to work independently while contributing effectively within a collaborative finance team.