Program Coordinator

The Veterinary Medicine and Surgery department supports UT MD Anderson research programs by providing advanced veterinary care, facilities, and services within the institutional animal care and use program, in compliance with applicable laws, regulations, guidelines, and AAALAC accreditation standards. The DVMS Program Coordinator performs procurement activities for the department and acts as a liaison between departments, vendors, and Supply Chain Management. Responsibilities include vendor negotiations, contract development, pricing reviews, and related activities. Responsibilities Animal Procurement Coordinate the procurement of all animals for the UT MD Anderson Houston campus Act as a liaison between departments, vendors, and Supply Chain Management Place and track animal orders, including purchase orders for commercial shipments and import purchase orders for freight and breeding projects Evaluate information and process orders in accordance with departmental, institutional, and state guidelines and procedures Approve animal purchase requisitions in PeopleSoft Obtain and review supporting documentation such as pricing, quotes, bids, and exclusive acquisition justifications Verify chartfield strings are active and funded and follow up with principal investigators for accuracy Communicate with vendors to ensure order accuracy, schedule deliveries, and confirm waitlisted shipments Maintain the Cayuse system with complete and accurate order, delivery, and confirmation details Resolve shipment issues, including credits and replacement animals Procurement Processing Maintain current knowledge of institutional and state procurement policies and procedures Serve as the departmental subject matter expert for purchasing and procurement activities Provide procurement input for decisions related to equipment, supplies, and other purchases Assist with vendor negotiations, contract development, agreements, and pricing reviews Place orders following established procedures and compliance requirements Document poor vendor performance and coordinate resolution with leadership, supply chain, and vendors Process procard purchases and reconcile transactions, including fund transfers Resolve invoice exceptions and non-receipt issues with materials management Document and Data Management Maintain organized records of purchase orders, receipts, and related documentation Ensure animal purchase documentation complies with applicable laws and guidelines Maintain and update departmental procurement guidelines, flowcharts, and processes Update the Cayuse system with accurate procurement data Monitor the DVMS Procurement mailbox and respond to inquiries and concerns Other Duties Perform additional duties as assigned to support departmental and institutional needs Education Required: Bachelor's Degree in Business Administration or related field Preferred: Master's Degree Work Experience Required: Three years of project/program coordination experience or one year with a Master's degree Preferred: Prior procurement experience, strong proficiency in Excel and other Microsoft Office applications; experience in animal procurement is a plus May substitute required education degree with additional years of equivalent experience on a one-to-one basis Benefits Employer‑paid medical coverage starting day one for employees working 30+ hours per week, plus optional group dental, vision, life, AD&D, and disability insurance Accruals for PTO and an Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups Defined‑benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer‑paid life and reduced salary protection programs The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition Additional Information Requisition ID: 181039 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 53,000 Midpoint Salary: US Dollar (USD) 66,000 Maximum Salary: US Dollar (USD) 79,000 FLSA: exempt and not eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. EEO statement: #J-18808-Ljbffr