Equipment Rental Coordinator | Sales Operations Coordinator | Fleet Coordinator

Job Description

Job Description

Description

Location: Charlotte, NC (Corporate Office)
Schedule: Monday–Friday | Full-Time | Onsite
Compensation: Starting around $47,500+ annually , based on experience
Department: Sales | Used Equipment | Rental Operations

Behind every successful equipment delivery, rental agreement, and customer order is someone making sure every detail comes together.

At WMH Solutions , we're looking for a highly organized Equipment Rental & Sales Operations Coordinator who enjoys solving problems, coordinating multiple moving pieces, and keeping projects on track.

If you've worked in equipment rental, logistics, dispatch, dealership operations, fleet administration, sales support, customer service, order processing, or operations coordination , this could be an outstanding opportunity to grow your career with one of the Southeast's leading material handling companies.

This isn't a routine administrative position.

It's a fast-paced coordination role where your organization, communication, and attention to detail directly impact customer satisfaction and operational success.

✅ Monday-Friday schedule

✅ Stable company with 35+ years of success

✅ Corporate office environment

✅ Every day is different

✅ Work with multiple departments

✅ Career growth opportunities

✅ Support a growing organization

✅ Competitive compensation

✅ Excellent benefits

✅ Team-oriented culture

What You'll Do

As the Equipment Rental & Sales Operations Coordinator, you'll help ensure equipment orders, rentals, customer communication, inventory, and documentation stay organized and on schedule.

You'll work closely with our Sales, Rental, Service, Parts, Accounting, Branch Operations, vendors, manufacturers, and customers to keep projects moving efficiently.

Your responsibilities include:

• Coordinate new, used, and rental equipment orders 
• Process contracts, purchase orders, invoices, lease documents, and customer paperwork 
• Support rental contract creation, renewals, and documentation 
• Track equipment deliveries, inventory, warranties, and order status 
• Coordinate communication between customers, vendors, manufacturers, leasing companies, and internal departments 
• Maintain accurate records and electronic files 
• Assist with reporting, order tracking, and revenue documentation 
• Help resolve issues before they become customer problems 
• Provide exceptional customer support throughout the order process 
• Keep multiple projects organized while managing changing priorities 

Every day is different, but you might find yourself :

☑ Reviewing new equipment orders

☑ Coordinating rental deliveries

☑ Assisting Sales Representatives

☑ Processing contracts and invoices

☑ Communicating with customers and vendors

☑ Tracking equipment inventory

☑ Updating reports

☑ Solving last-minute challenges

☑ Helping keep projects moving on schedule

If you enjoy variety, collaboration, and staying organized in a fast-moving environment, you'll thrive here.

We're looking for someone who enjoys being the person others depend on.

You may be a great fit if you have experience in:

• Equipment Rental 
• Equipment Dealerships 
• Fleet Administration 
• Sales Coordination 
• Sales Support 
• Customer Service 
• Operations Coordination 
• Dispatch 
• Logistics 
• Transportation 
• Warehouse Operations 
• Administrative Support 
• Inventory Control 
• Order Processing 
• Service Coordination 
• Parts Administration 
• Material Handling 
• Forklift Industry 
• Industrial Equipment 

Industry experience is helpful—but not required.

If you're organized, proactive, detail-oriented , and eager to learn , we'll teach you the equipment side of the business.

What We're Looking For

Required Qualifications

• At least 1 year of experience in an administrative, operations, logistics, customer service, coordination, dispatch, rental, fleet, dealership, or sales support role 
• High School Diploma or GED 
• Valid driver's license 
• Strong communication and customer service skills 
• Excellent organizational skills and attention to detail 
• Ability to manage multiple priorities in a fast-paced environment 
• Proficiency with Microsoft Office (Excel, Outlook, Word, Teams) 
• Ability to learn internal systems and processes 

Experience with any of the following is a plus:

• Equipment Rental 
• Material Handling 
• Forklifts 
• Industrial Equipment 
• Warehouse Operations 
• Fleet Management 
• Dispatch 
• Dealership Operations 
• Purchase Orders 
• Contracts 
• Lease Documentation 
• Customer Order Processing 
• Inventory Management 
• Billing or Invoicing 

Our best coordinators are:

✔ Organized

✔ Detail-oriented

✔ Customer-focused

✔ Proactive

✔ Dependable

✔ Calm under pressure

✔ Strong communicators

✔ Problem-solvers

✔ Team players

✔ Naturally curious and eager to learn

For more than 35 years , WMH Solutions has helped businesses throughout the Southeast improve productivity through industry-leading material handling solutions.

Today, we proudly support customers through 11 locations across North Carolina, South Carolina, Tennessee, Virginia, Georgia, and Alabama with more than 250 associates dedicated to keeping operations moving.

From forklifts and warehouse equipment to rentals, service, parts, fleet management, and automation, our team helps customers maximize uptime every day.

When you join WMH, you're joining a growing organization where your contributions truly matter.

Benefits & Perks

We believe in investing in our people.

Our benefits include:

• Competitive compensation 
• Medical Insurance 
• Dental Insurance 
• Vision Insurance 
• Paid Holidays 
• Paid Time Off 
• 401(k) 
• Company Match 
• Profit Sharing 
• Financial Planning Resources 
• Cell Phone Allowance 
• Professional Development 
• Career Advancement Opportunities 
• Employee Incentive Programs 
• Stable, growing company 
• Supportive team environment 

• Equipment Rental Coordinator 
• Rental Operations Coordinator 
• Sales Operations Coordinator 
• Sales Support Coordinator 
• Equipment Coordinator 
• Fleet Coordinator 
• Dispatch Coordinator 
• Logistics Coordinator 
• Transportation Coordinator 
• Customer Service Coordinator 
• Administrative Coordinator 
• Office Coordinator 
• Service Coordinator 
• Parts Coordinator 
• Inventory Coordinator 
• Dealership Administrator 
• Operations Assistant 
• Equipment Support Specialist 

If you're looking for a career where your organization, communication, and attention to detail make a real impact every day, we'd love to hear from you.

Apply today and become part of a company that's been helping businesses move forward for more than 35 years.

Join WMH Solutions—and help keep equipment, customers, and operations moving.