Payroll Assistant/Sales Administrative Assistant

Job Description

Job Description

Payroll Assistant/Sales Administrative Assistant  

Salary Range:  $65,000-$85,000 

My client is a long-standing, well-respected, and successful facilities services company. They have been family-owned for almost 100 years, across 4 generations.  They provide facilities services throughout the SF Bay Area to industrial and commercial clients. 

They are looking for a detail-oriented administrative professional to split their time between payroll and sales.  This will be a 50/50 split between payroll-related responsibilities (time sheet review and approval, punch verification, meal-break tracking, payroll processing support) and sales administration/support (database maintenance, client communications, appointment scheduling, website coordination vendor follow-up). 

You will focus on: 

Payroll Support 

• Assist with payroll processing to help ensure employees are paid accurately and on time. 
• Review employee timesheets for completeness, accuracy, and required approvals. 
• Check timesheets to confirm lunch breaks are recorded properly. 
• Verify that employees have clocked in and clocked out correctly for scheduled shifts. 
• Identify missing punches, time discrepancies, or incomplete entries and follow up with the appropriate employee or manager. 
• Prepare, organize, and maintain payroll records and supporting documentation. 
• Approve or route timesheets for approval according to company procedures. 
• Communicate payroll-related issues or concerns promptly to management. 
• Maintain confidentiality of employee payroll and timekeeping information. 
  
   

Sales Administrative Support 

• Maintain and update customer, prospect, and sales-related databases. 
• Send routine client emails and follow-up communications as directed. 
• Schedule appointments and meetings with clients, prospects, and internal team members. 
• Assist with website-related updates, coordination, and follow-up with vendors as needed. 
• Coordinate with outside vendors to help ensure projects, updates, and administrative tasks are completed on time. 
• Provide general administrative support to the sales team, including organizing information, preparing simple documents, and tracking follow-up items. 
• Support day-to-day office, sales, and administrative tasks as assigned. 

What you bring to the role: 

• Experience with timekeeping systems, payroll systems, databases, email, and Microsoft Office or similar tools. 
• Familiar with wage and hour requirements 
• Prior payroll, administrative, HR, or sales support experience preferred 
• Strong attention to detail and accuracy 
• Ability to handle confidential information with discretion 
• Excellent proficiency in MS Office Suite, Excel, Word, Teams 
• Ability to manage multiple priorities and follow up on open items 
• Capable of using independent judgment and solid decision-making skills. 
• Must be adaptable to change, work well under pressure, and meet tight deadlines 
• Ability to effectively work in a fast-paced environment under constantly changing priorities 
• Self-motivated to accomplish goals, with a strong sense of responsibility 

 
What my client can offer you: 

• medical, dental vision 
• 401k 
• a robust PTO policy 
• competitive pay 
• opportunity to grow your experience and career 

If this sounds like the right opportunity for you, I want to talk to you. Send your resume for immediate review.