Executive Assistant

Executive Assistant To C SuiteLocation: Burlingame (HYBRID)Reports to: Chief of StaffPosition Summary:This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling, and meeting coordination for multiple senior executivesCoordinate domestic and international travel arrangements, including detailed itinerariesProcess and track expenses reports in a timely and accurate mannerAct as a liaison between executives and internal/external stakeholdersOffice of the CEO OperationsPartner closely with the Chief of Staff to support communication flow and organizational prioritiesAssist in aligning executive activities with broader company initiativesHelp "connect the dots" across teams, ensuring follow-through on key action itemsProjects & Strategic InitiativesSupport and contribute to special projects and strategic initiatives led by executive leadershipConduct research, prepare materials, and assist with execution of high-impact projectsBalance ownership of both day-to-day responsibilities and longer-term initiativesEvents & MeetingsPlan and coordinate executive-level meetings, including board meetings and leadership offsitesManage logistics such as venue coordination, materials preparation, catering, and technology setupSupport internal events and cross-functional gatherings as neededQualifications3–7+ years of experience supporting senior executives or working in operations, administration, or a related roleExperience working in fast-paced, complex organizational environments (larger company experience preferred)Proven ability to manage multiple priorities and operate with a high level of organization and attention to detailStrong communication skills, both written and verbalHigh level of discretion and professionalism when handling sensitive informationProficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)Key AttributesAbility to think critically and anticipate needs before they ariseStrong problem-solving skills with a proactive mindsetComfortable navigating ambiguity and evolving prioritiesCollaborative and team-oriented, with a willingness to share responsibilities across functionsCapable of balancing tactical execution with strategic awarenessStrong interpersonal skills and ability to build trust with senior stakeholdersWork EnvironmentHybrid work environment with a general expectation of in-office presence several days per weekFlexible culture without rigid in-office policies, encouraging collaboration and team engagement