Executive Assistant

THE CLIENT

A dynamic investment firm is seeking an Executive Assistant to join its New York office. This newly created role will serve as a key resource across the broader organization, supporting day-to-day office operations and providing administrative assistance to employees and executives alike. The firm offers a collaborative, team-oriented environment where administrative professionals are trusted partners and play a critical role in ensuring the business runs smoothly.

THE ROLE

This position will provide a blend of executive support and office coordination, acting as a central point of contact for administrative needs across the firm. The successful candidate will help manage employee-facing operations, provide coverage for the executive assistant team, and ensure seamless execution of key administrative functions. This is an excellent opportunity for an Executive Assistant who enjoys variety in their day, thrives in a fast-paced environment, and is excited by the opportunity to support both people and operations across a growing organization.

Key responsibilities include:

• Provide administrative support to executives as needed, including calendar management and meeting coordination
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Manage and reconcile expense reports
• Oversee daily lunch orders, catering requests, and conference room logistics
• Serve as a primary point of contact for employee administrative requests
• Provide back-up coverage for Executive Assistants during absences and periods of high volume
• Support office operations to ensure a seamless employee experience
• Coordinate visitor logistics and maintain relationships with vendors and service providers
• Assist with onboarding and other employee-related administrative processes
• Partner closely with the administrative team to ensure seamless support across the organization
• Support special projects and ad hoc initiatives as needed
• Handle highly confidential information with professionalism and discretion

THE CANDIDATE

The ideal candidate is proactive, service-oriented, and enjoys being the go-to person for both executives and employees. They are highly organized, adaptable, and comfortable balancing office operations responsibilities with traditional executive support duties.

Key qualifications include:

• 3-5 years of Executive Assistant, Administrative Assistant, Office Coordinator, or related experience
• Experience managing calendars, travel, meetings, and expense reports
• Prior experience supporting multiple stakeholders in a fast-paced corporate environment
• Strong organizational skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Professional, polished, and service-oriented approach
• Highly proactive with strong attention to detail
• Ability to anticipate needs and solve problems independently
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Collaborative mindset and willingness to jump in wherever needed

THE COMPENSATION & BENEFITS

• Base salary: $120,000-$130,000
• Discretionary bonus
• Comprehensive benefits package
• Hybrid schedule: Monday-Thursday in office, Fridays work from home
• Collaborative and team-oriented culture
• Opportunity to support employees and executives across the organization

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together