Commercial Property Manager

Job Description

Real estate private equity firm with extensive holdings throughout the U.S. is seeking a highly motivated and talented Commercial Property Manager to join its team. The firm’s portfolio includes office, retail, and industrial properties. The property manager will work closely with senior management to determine each property’s operating goals and objectives and the strategy to achieve them. The successful candidate must be well-versed in all aspects of property operations including construction, maintenance, security, leasing, rent collection, financial reporting, and tenant relations. The candidate must also be detail-oriented with a demonstrated ability to work independently and follow through on assignments.

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Key Responsibilities:

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• Monitor property operations, including leasing, collections maintenance, administration, and policy and procedures to ensure compliance with the properties’ established budgets and business plans
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• Manage vendors and maintenance personnel
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• Oversee tenant improvement and minor construction projects
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• Communicate with tenants, oversee rent collection activities and address daily tenant issues and requests
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• Work with accounting team on monthly reporting, CAM reconciliations, annual budget preparation, and monthly budget monitoring
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• Review and approve bills and expenses, approve tenant adjustments, classify expenses –
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• Conduct regular site visits to inspect property, evaluate market readies, rents, delinquencies and lease renewals. Currently the PM’s do not perform market analysis for rent comparisons etc. (multifamily does this but commercial is typically handled by the AM)
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• Prepare, implement, and meet the annual operating and capital budgets/forecasts for assigned properties.
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• Accurate and timely preparation of reports including financial reports, analysis, and budgets.
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• Ability to prepare and manage property budgets.
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• Ensure all rents are collected compliant with tenant lease and understand rent payment provisions and rent collection procedures.
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• Coordinate and supervise all tenant move-in / move-outs.
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• Assist in the due diligence for new acquisitions as needed
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• Maintain an ongoing program for building maintenance and cleaning to include scope, bid and monitoring third party service providers to ensure contracts are adhered to and appropriate service levels are being met at most competitive pricing
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• Provide ongoing input in the development and maintenance of assigned properties business plans including capital expenditure recommendations. Acquire and maintain a thorough working knowledge of each plan to ensure assigned properties are managed consistent with their current business plan.
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• Understand and coordinate building and building systems inspections.
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• Develop specifications for contracts and capital items, bid and analyze bids from vendors
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• Provide quality and timely customer service to tenants.
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• Be available 24/7 for emergency calls
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• Ensure property is in compliance with governmental guidelines and regulations; file required reports and maintain appropriate documentation.
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• Review and maintain property operating and maintenance contracts to ensure high-quality services are being provided
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• Ensure vendors are fully qualified and in compliance with ownership requirements and periodically obtain competitive bids to continuously challenge costs and quality of services.
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• Prepare and review with the Director of Property Management monthly property status reports.
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• Coordinate outside consulting services and third-party vendors such as architects, engineers, contractors, legal counsel as needed
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• Perform other duties as assigned
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Qualifications:

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• Bachelor’s degree, CPM or equivalent
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• At least 5 to 10 years of prior, multi-property management experience with an owner/operator
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• Proficiency with Microsoft Office software
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• Prior experience in Yardi; Yardi Voyager experience a plus
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• Outstanding communication skills (written and verbal)
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• Strong time management, interpersonal and technical skills
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• Ability to multi-task and meet demanding deadlines
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• Self-starter with ability to thrive in a fast-paced environment
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