Office Adminstrator

Office Administrator

Direct hire!

Job Description

Responsible for general office administration duties including implementation and adherence of office policies and procedures. Duties shall include general administration of office coordination and purchasing of office supplies, materials, and deliveries. Maintain overall well-being of the office and ensuring its business functions are not impacted by administration issues

• Indicate specific job duties and responsibilities.
• Ensure administration processes are adhered to standard office policies and procedures
• Communicate on phone, email with clients, vendors, employees and Management
• Take and distribute messages
• Receive and direct visitors and clients, provide welcome refreshments
• General clerical duties including photocopying, scanning, fax and mailing
• Maintain electronic and hard copy filing system
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Receive, open, sort and distribute incoming mail or correspondence
• Maintain office supply inventories
• Coordinate maintenance of office facilities and equipment
• Coordinate and maintain records for staff, telephones, parking and petty cash
• Check and enter data into office computer system
• Schedule prescription pickup and delivery of Products
• Ensure packaging of Products for delivery
• Schedule and maintain patient appointments
• Organize office internal and external events
• Controlling basic accounting functions such as checking invoices and tracking and communicating payments thereof
• Keep office facilities neat, clean, and tidy
• Run errands as needed and requested by Management
• Adequate computer skills and knowledge of relevant software (Excel, MSWord, QuickBooks, Adobe

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Good communication skills – written and verbal
• Professional personal presentation
• Customer service orientation
• Attention to details and accuracy
• Flexibility, adaptability, confidentiality, reliability
• Interpersonal skills, teamwork

Additional Information

All your information will be kept confidential according to EEO guidelines.

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