Administrative Assistant II
Umcp
Administrative Assistant II
The Department of Cell Biology and Molecular Genetics is a dynamic and interactive department actively engaged in research, teaching and service. The Administrative Assistant II provides comprehensive operational and administrative support for departmental programs and daily business functions. This position coordinates seminar and event logistics, manages travel and reimbursement processes, supports facilities and capital asset administration, oversees office operations, coordinates communications and social media updates, manages room reservations and transportation services, and serves as a primary resource for faculty, staff, students, and visitors. The role ensures efficient departmental operations through strong organization, customer service, and collaboration across multiple administrative functions.
Key Responsibilities:
- Coordinate departmental seminars, meetings, and special events, including travel arrangements, catering, honoraria, reimbursements, and logistical planning.
- Manage departmental office operations, front desk services, room scheduling, mail distribution, supplies, exam printing, and customer service.
- Maintain departmental communications through website updates, social media, digital announcements, and event promotions.
- Administer travel and financial processes using Workday and Concur, including guest travel, reimbursements, procurement, and payment requests.
- Support facilities management, capital asset inventory, equipment tracking, and departmental operational continuity.
- Coordinate parking services, key distribution, transportation resources, and departmental access requests.
- Serve as a liaison with faculty, staff, students, vendors, campus partners, and external guests to ensure seamless program operations.
Key Responsibilities Effort:
- 30% - Front Desk and Daily Office Management
- 25% - Seminar and Guest Travel Coordination
- 20% - Event Planning & Engagement
- 15% - Communications and Social Media
- 10% - Asset, Facilities and Transportation Support
Physical Demands:
The position involves primarily sedentary work in an office setting. Ability to lift 15-20 lbs occasionally.
Vacancy posted 2 days ago
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