Administrative Assistant II with Federal Experience

Administrative Assistant II with Federal Experience

Onsite (Remote with client discretion) Duration: 8 months long contract Location: Bethesda, MD Pay Rate: Hourly

The CUP and Cogen are Federal Security Level (FSL) Level 5 facilities. All Contractor personnel must be U.S. citizens. Contractor personnel must have the ability to obtain public trust clearance and have a police record such that an FBI Identity History Summary Report (commonly known as a background check) will show that they are free of criminal convictions and have no history of substance abuse.

Responsibilities

• Maintain Division of Technical Resources (DTR) timekeeping records. ITAS (Integrated Time and Attendance System) preferred.
• Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
• Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
• Schedule and allocate resources based on program priorities.
• Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
• Maintain branch file systems related to the DTR.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
• Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
• Compile data and create and maintain slides for presentation utilizing computer programs.
• Manage and Audit DTR collaborative workspaces.
• Prepare, generate, or develop process flow diagrams working with stakeholders.
• Provide support to develop informational dashboards.
• Take meeting minutes and develop action items.
• Coordinate the preparation of requests, memoranda, reports, forms, and mailings.

Requirements

• Level II Administrative Assistant with a minimum of three years' experience.
• Possess an Associate's Degree in a related discipline.
• Federal timekeeping experience required. ITAS (Integrated Time and Attendance System) preferred. Knowledge of travel planning, logistics, coordination, and travel voucher processing.
• Expertise in Microsoft Office Suite, which include, but are not limited to MS Word, Excel, Outlook, and PowerPoint; and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams.
• Knowledge of scheduling and allocation of resources based on program priorities.
• Excellent analytical, organizational and time management skills.
• Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service.
• Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with client HR Practices & Policies.
• Ability to create Standard Operating Procedures (SOP)
• Contractor key personnel must not currently possess a valid PIV card or electronic access credential issued by another HHS agency.