Administrative Assistant

Job Title: Administrative Assistant

Location: Tualatin, OR 97062 (ONSITE)

Pay Range: $35.21 49.71/Hr. On W2 (Depending on Experience/Interview)

Duration: Contract Role (Possible Extension or Temp to Hire for Right Candidate)

Available Schedule: Monday to Friday 08:00 AM to 05:00 PM

Job Description:

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

Executes special or continuous research and data analysis tasks.

Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties.

Contacts company personnel at all organizational levels to gather information and prepare reports.

Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

This is a fantastic Administrative Assistant opportunity working on-site at an industry-leading semiconductor equipment company located in Tualatin, Oregon.

This role will support at least one Corporate Vice President as well as a small group of Director level executives.

In this role, your primary focus will be to support leaders with activities such as:

Complex calendar management including biweekly travel to two US regions

Scheduling and preparing for customer meetings, supplier meetings, internal meetings and corporate events including catering, room preparation, etc., including coordination of availability with other meeting participants.

Conference room scheduling and management

Complex and frequent travel arrangement domestic and international

Preparation of expense reports

Office supply management

Restaurant reservations for customer meetings

Partnering with IT to ensure technology is working properly - projectors in conference rooms, for example for customer meetings and all employee meetings.

Holiday party / all employee meeting planning and management

Additional duties as needed and as candidate interest motivates

The ideal candidate has demonstrated prior experience working in a very fast-paced professional environment providing administrative support to executives.

We're looking for an expert problem solver who looks forward to challenges and deftly responds to minor crisis situations with professionalism and offers solutions and executes them with authority.

We need someone who can remain calm during stressful situations, such as rebooking international travel at the last minute or revising an itinerary during a customer visit.

We need an administrative assistant who is comfortable and capable of working with leaders with a diverse range of personal engagement styles.

We value an administrative assistant who is comfortable pivoting, with short or no notice, from one project to another, based on business priorities.

Successful candidates will have a positive attitude, are eager to provide assistance, and can perform the job in a professional manner at all times.

We're looking for someone who enjoys, and is socially adept at building strong personal relationships with various individuals and corporate support organizations, such as IT, catering, facilities, security, and most of all, and most of all, the rest of the administrative assistant community regardless of region.

We're looking for someone who tends to say, "I am not sure at the moment, but I will find out and make it happen.

Proficiency in Microsoft Office products is required: Outlook, Teams, Word, Excel and PowerPoint. Proficiency in Concur is desired.

This position is in a group that has 900 employees, one Executive Admin and two other Administrative Assistants. Effective teamwork with the admin team is critical and required.

The role reports to a Corporate Vice President but will primarily take direction from the Executive Administrator.

Dress code for this role is business casual most of the time but will require business casual+ during customer visits to the site.

Education:

HS diploma. Must have experience in a similar role, preferable in the high tech / semiconductor industry.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.