Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide essential support for order processing and documentation. The role focuses on data entry, scanning, filing, and preparing documents for review. You will work closely with your supervisor and support both the purchasing and production teams.

Responsibilities

• Enter sales orders into the ERP system (Sage 100).
• Prepare and scan contract review documents.
• Send order confirmations to customers.
• Organize and file purchase orders, packing certificates, and invoices.
• Maintain logs and type documents accurately.
• Support document flow for purchasing and accounts payable processes.
• Perform general administrative tasks such as data entry, scanning, and filing.

Essential Skills

• Proficiency in Microsoft Excel and Word.
• Strong typing and computer skills.
• Experience in a manufacturing setting.
• Ability to work independently and reliably after training.
• Comfort with repetitive tasks and handling high-volume paperwork.
• Experience with an ERP system preferred, specifically Sage 100, though willingness to learn is acceptable.

Additional Skills & Qualifications

• Prior basic administrative or data entry experience is beneficial.

Work Environment

This position is based in an ITAR facility within the aerospace industry and requires 100% onsite presence. Working hours are from 6 am to 2:30 pm, with potential overtime during peak periods or heavier contract loads, including occasional Saturdays. The role is initially a long-term temporary position due to a staff member being on leave, with the potential for conversion based on workload. The workplace is a smaller site, 5500 square feet, hosting a team of 16 people. The environment requires versatility and teamwork, with everyone wearing multiple hats. You will report directly to the operations director and work alongside another team member, with the potential for team expansion. The management style is supportive with an emphasis on training and development, allowing for independent work once you are up to speed

This is a Contract to Hire position based out of Huntington Beach, CA.

The pay range for this position is $21.50 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Huntington Beach,CA.

This position is anticipated to close on Jul 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.