Administrative Assistant

Job Description

Job Description

Administrative Assistant (Order Processing & Operations Support)

Description

Provide administrative support for order processing and documentation. Role focuses on data entry, scanning, filing, and preparing documents for review. Will work closely with Aritxa (supervisor) and support purchasing and production teams.

Enter sales orders into ERP system (Sage 100)

Prepare and scan contract review documents

Send order confirmations to customers

Organize and file purchase orders, packing certs, and invoices

Maintain logs and type documents accurately

Support document flow for purchasing and AP processes

Perform general administrative tasks (data entry, scanning, filing)

Skills

Administrative support, Data entry, Microsoft office, Administration, Clerical, order entry, erp system, erp

Top Skills Details

Administrative support, Data entry

Additional Skills & Qualifications

Proficiency in Microsoft Excel and Word

Working in a manufacturing setting

Strong typing and computer skills

Reliability and ability to work independently after training

Comfortable with repetitive tasks and high-volume paperwork

Experience with an ERP system preferred (they use Sage 100 but are OK with other or even someone willing to learn)

Prior basic admin or data entry experience helpful - does not need to be sales order processing specifically but need at least some admin experience

U.S. Citizen or ITAR-compliant eligibility

This is a Contract to Hire position based out of Huntington Beach, CA.

The pay range for this position is $21.50 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Huntington Beach,CA.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.