Secretary to Assistant Principals (GHS) (2026-2027 School Year)

Administrative Assistant

Days/Status: Nonexempt, 202 Days

Department/School: Grapevine HS

Pay Grade: Clerical 3

Reports to: Assistant Principal

Primary Purpose:

The primary purpose is to provide clerical support to assigned administrative personnel and ensure efficient operation of school administrative office, ensuring compliance with financial, legal, and administrative requirements.

Qualifications

Education/Experience

High School diploma or equivalent

One to three years administrative assistant experience, preferably in an educational setting

Bilingual in the Spanish language preferred

Special Knowledge/Skills

Effective organization, communication, and interpersonal skills

Proficiency in software applications to develop spreadsheets, databases, Microsoft Suite

Knowledge of basic accounting and budgeting principles

Ability to operate office equipment

Knowledge of District organization and operations as required for this position

Major Responsibilities and Duties:

Reports and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.

1. Respond to inquiries of staff, the public, parents, and students, and disseminate appropriate information.

1. Facilitate requesting substitutes for teachers and instructional paraprofessionals.

1. Receive incoming calls, take reliable messages, and route to appropriate staff.

1. Schedule meetings and appointments and maintain calendar for assistant principal.

1. Schedule campus events and facility use requests, and maintain school calendar of events.

1. Complete all campus maintenance requests through established database.

Budget and Accounting

1. Perform routine bookkeeping tasks to maintain campus budget records, including, updating records, and processing purchase orders.

1. Order, receive, store, and issue supplies and equipment.

File Management

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

1. Sort, distribute, and deliver mail and other documents.

1. Maintain identification badge access for campus employees.

1. Maintain records identified in campus crisis plan and serve on Crisis Response Team.

Other

1. Assist in campus clinic as needed.

1. Maintain confidentiality.

1. Participate in meetings and training sessions as designed by District staff.

1. Assist in campus duty assignments as required.

1. Regular and consistent attendance.

1. All other duties as assigned.

Working Conditions:

Mental/Physical/Environmental Demands:

Maintain emotional control under stress; Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public; Work with frequent interruptions; Continuous sitting.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.