Accounts Payable Administrator

Accounts Payable Administrator

The Accounts Payable Administrator provides key support to the accounting team by managing day-to-day AP processes with accuracy and professionalism. This role has direct exposure to core accounting operations and involvement in accounts payable, vendor management, and job cost accounting.

• Review, verify, and enter subcontractor pay applications in a timely manner
• Communicate with subcontractors and vendors to resolve incorrect, incomplete, or missing pay applications and invoices
• Review, code, and enter supplier invoices into the accounting system
• Process payments to suppliers, subcontractors, and miscellaneous company expenses
• Prepare and/or review lien releases related to subcontractor and supplier payments
• Prepare regular AP and job cost reports for the CEO, COO, and CFO
• Maintain company accounts and user access with authorized personnel
• Collect, code, and enter company credit card receipts and supporting documentation
• Maintain vendor records, including W-9s, payment terms, and contact information
• Reconcile vendor statements and follow up on outstanding balances or discrepancies
• Assist with month-end close activities, including account reconciliations and close reports
• Support the preparation of 1099s and other year-end AP reporting
• Ensure invoices and payments are properly filed and organized for audit support and record retention
• Monitor due dates to help ensure timely payments and maintain positive vendor relationships
• Perform additional accounting and administrative tasks as assigned by the CEO, COO, and CFO

Qualifications:

• Bachelor's degree in accounting, finance, or a related business field preferred
• Strong attention to detail and commitment to accuracy
• Ability to organize priorities, meet deadlines, and manage multiple tasks
• Strong written and verbal communication skills
• Familiar with accounting software and Microsoft Office, especially Excel

Schedule: 40 hours per week, 8:00 am – 5:00 pm Monday – Thursday; 8:00 am – 3:30 pm Friday