Administrative Assistant

Administrative Assistant – Housing Support Services: On‑Site Program Location: 2100 Broadway, Denver, CO Essential Job Functions Client‑facing duties including distribution of mail, staffing the front desk, answering phone calls, and managing invoices. Operate onsite during business hours and maintain a centralized database of all client profiles and related tracking systems (RTD bus fares, motel vouchers, office expenses, food bank orders). Provide extensive data entry support for HMIS, EHR databases and Excel. Assist with internal and external agency reports to federal grant sources and CCH management. Maintain cleanliness and organization of communal areas for clients and staff. Photocopy, fax and scan documents into EHR. Maintain and schedule repair for office equipment; manage program vehicle maintenance, registration and insurance documentation. Perform receptionist duties as necessary. Participate in all team meetings as requested. Create and edit correspondence. Schedule meetings, set up meeting rooms, take and disseminate meeting minutes and other materials. Deliver and pick up program information and mail from other Coalition sites daily. Provide orientation to new staff and volunteers and create new hire binders as needed. Use Microsoft Excel extensively for tracking and payment in multiple areas. Ensure payments are made to vendors. Order all supplies needed for the department weekly. Coordinate with management on new projects as assigned. Track and reconcile all department expenses, including monitoring credit card transactions and receipts. Create and run reports for managers via HMIS and EHR, typically reconciling in Excel. Maintain department‑specific records, both hard copies and electronic, of tracking forms for bus passes, motels, and other program needs. Serve as point of contact for case managers, management and outside entities to answer organizational and administrative questions. Perform other duties as assigned by management. Handle sensitive information and participate in confidential meetings, maintaining discretion and confidentiality at all times. Pass automobile insurance carrier’s motor vehicle record investigation. Be available by cell phone during all business hours. Additional Requirements Valid driver’s license required. This requirement may be waived, if necessary, based on overall candidate experience and current needs of the business and/or role. Qualifications Summary Skill in operating office equipment (computers, software such as Microsoft Word, Excel, PowerPoint, e‑mail, telephones). Skill in oral and written communications. Ability to communicate effectively with diverse audiences in a timely manner. Ability to organize and prioritize multiple responsibilities simultaneously. Ability to ensure accuracy of data management and reporting. Ability to make sound decisions using available information while maintaining appropriate confidentiality. Maintains a work environment marked by respect for others, valuing inclusiveness and workplace diversity, and fostering teamwork. Experience Knowledge of homeless issues and demonstrated sensitivity to underserved populations. Extensive knowledge and experience in using Microsoft Excel. Demonstrated competence in all CCH databases including HMIS and EHR. Education High school diploma or equivalent required; Bachelor’s degree preferred. At least 2 years of prior experience performing administrative duties. Compensation $20.64 – $24.28 an hour, based on total relevant years of experience. Benefits Choice of HMO or PPO health insurance coverage options: full‑time employees contribute 1% of earnings for their own HMO coverage and up to 4% for eligible dependents. Dental insurance or discount plan. Vision insurance. Flexible spending accounts for health care, dependent care and parking expenses. Free basic life and AD & D insurance coverage. Employee Assistance Program. Dollar‑for‑dollar retirement plan matching contributions up to 5% of earnings with 3‑year vesting. Extensive paid time‑off, including 9 holidays, 12 days of sick leave and three weeks of vacation for new full‑time employees in their first year. The effective date for your benefits will be the first of the month following your date of hire. Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Colorado Coalition for the Homeless is committed to delivering services, making employment‑related decisions, selecting volunteers, and selecting vendors without regard to age over 40, race, sex, color, religion, creed, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity, gender expression, pregnancy, medical condition related to pregnancy, military status, or any other applicable status protected by law. #J-18808-Ljbffr