Executive Administrative Partner

Executive Administrative Partner

At Wycliffe Bible Translators, your work is more than just a job. As an executive administrative partner in the Offices of the President (OOTP), you'll be responsible for collaborating on strategic tasks, projects and decisions with Executive Leadership Team members. You will partner with the Senior Director of Operations and other OOTP team members to coordinate executive administrative processes and events, manage priorities, and ensure designated executives receive consistent, effective, high-level strategic support.

As a strategic administrative partner, this position delivers comprehensive administrative support to executive leaders, helping them maximize their time to advance Wycliffe USA's global Bible translation mission by managing complex projects and communications, coordinating key initiatives and maintaining strong stakeholder relationships and engagement. As a trusted partner, you will also manage projects and serve as a liaison to internal and external stakeholders.

You'll represent the Offices of the President leadership, partnering with other OOTP team members to:

• Uphold a culture of excellence.
• Translate vision into operating objectives and outcomes.
• Strengthen cross-functional collaboration.

Responsibilities include:

• Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation.
• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.
• Act as a liaison between executives and board members, stakeholders, or clients. Coordinate operational elements across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs.
• Develop dossiers, minutes, reports, and presentations from research and analytics and align them with branding and communication guidelines.
• Engage in effective project management to support the chief executives and advance strategic priorities.
• Provide executive support to one or more designated executive leaders.
• Proactively anticipate needs and independently mitigate administrative and logistical challenges.
• Provide scheduling and meeting support and manage internal and external meeting logistics, assisting with travel, hospitality or documentation as requested.
• Maintain appropriate confidentiality and demonstrate awareness of sensitive information, including basic HIPAA-related privacy considerations, when supporting staff/HR related matters.
• Complete routine administrative functions.
• Process expense reports, invoices and reimbursements accurately and in a timely manner.
• Manage complex calendars and long-term scheduling while prioritizing organizational needs.
• Monitor executive email and follow up on key items. Draft responses as requested.
• Maintain awareness of the Office of the President's workflow and crosstrain with other administrative staff.
• Assist with overall Office of the President (OOTP) administration, including support for ELT, OLT and Board-related meetings as requested.
• Ensure the Offices of the President remain well-stocked with hospitality supplies, beverages and snacks to support meetings and visiting guests.
• Perform other duties as assigned by the Chief Executive Leaders, Senior Director of Operations and/or Executive Office Manager.

Other Requirements:

• Travel domestically occasionally.
• Occasionally, be on call after hours for urgent matters.
• Ability to work a varied schedule as needed to support executive leaders, meetings, engagements and events across various time zones, including working early morning, evening or weekends according to ministry and constituent demands.

Minimum Skill Sets:

• Spiritual Bona Fide Occupational Qualification (BFOQ): Demonstrates desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation as evidenced by your active participation and willingness to pray with and for others; be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in all verbal and written, internal and external professional communications.
• Humility: Works well within your team by demonstrating Christ-like maturity and humility that gives appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow.
• Serving Others: Works well with people, focusing on solving conflict using biblical principles, listening well to others, using emotional intelligence and developing God-honoring relationships. Accepts feedback and responsibility for own actions and follows through on commitments. Promotes positive people skills and service focus among staff by establishing customer service standards, training staff, monitoring customer satisfaction and maintaining healthy working relationships.
• Organizational Skills: Strong ability to manage competing priorities, maintain accuracy and meet deadlines.
• Interpersonal Communication: Effective verbal and written communication skills with the ability to communicate ideas and win favor. Strong interpersonal skills in relating to people at all levels of positions and diverse backgrounds. Ability to relate well to others personally and professionally, easily building and maintaining relationships within the team and other departments.
• Project Management: Ability to manage complex projects and staff responsibilities between multiple teams/departments while prioritizing and meeting deadlines to produce quality results under pressure. Executes projects with acute attention to detail and follow-through.
• Confidentiality: Understands the importance of confidentiality and works in a manner that maintains the highest level of trust with customers, staff and colleagues.
• Adaptability: Adapts to changes in the work environment, including working with diverse individuals or groups. Modifies approach or methods to fit the situation. Remains flexible and composed when facing frequent change, delays or unexpected events.
• Creativity and Innovation: Willing to adapt to changing policies and procedures and to recommend better ways of accomplishing the task when appropriate. Shows initiative to complete tasks and creatively problem-solve with a second-mile attitude.
• Results-Driven: Able to work autonomously and make independent decisions. High-energy self-starter, driven to achieve results. Seizes opportunities to enhance organizational performance.
• Strategic Support: Ability to anticipate executive needs, prioritize requests and align tasks with organizational goals.
• Technical Skills:
• Proficient in programs such as Microsoft Office, Google Workspace (Mail, Calendar, Sheets, Docs, Drive, Slides, etc.) and video conferencing software such as Zoom.
• Ability to quickly learn organizational systems and processes.
• Ability to use project management tools and systems to organize priorities, track deliverables, monitor deadlines and support executive follow-through.

Education & Experience:

• Bachelor's degree in a related field plus 35 years of advanced executive administrative support experience, including project management or an equivalent combination of education, training and experience.
• Project management experience required; project management certification preferred or willingness to obtain certification after hire.
• Basic understanding of confidentiality practices and HIPAA awareness preferred; willingness to complete HIPAA/privacy training upon hire as needed.
• Beneficial background or experience, but not required:
• Nonprofit or ministry
• Human Resources
• Bilingual or Multilingual

Spiritual and Personal Commitments:

• As a religious organization and employer, Wycliffe is permitted to and does make employment decisions on the basis of religion, biblical standards and our religious beliefs. You'll be asked to:
• Demonstrate a personal commitment to Jesus Christ, as evidenced by your personal testimony.
• Identify with and participate in a church and proactively seek to grow your faith in Christ.
• Establish and maintain a team of prayer partners who will support you in your season of ministry at Wycliffe (minimum 3-5 partners).
• Actively participate in corporate prayer and devotional times.
• Maintain an exemplary standard of biblical ethics, behavior and conduct within Wycliffe and in your public and private life outside of Wycliffe.
• Agree to abide by Wycliffe's ethics, behavior and conduct standards at all times.
• Demonstrate Christ-like maturity in all interactions as displayed by good judgment based on biblical values and principles.
• Actively incorporate your faith in Christ, as well as Wycliffe's beliefs and core values, in all aspects of your daily work.
• Guided by your faith in Christ, demonstrate these core competencies in daily work and interactions:
• Faithful in following Christ. (See John 8:31-32, Prov. 3:5-6.) Follow Christ faithfully, allowing Scripture to guide decisions, and continually grow in relationship with God and His people.
• Intentional in collaboration with humility. (See 1 Cor. 3:5-9, Col. 3:12.) Collaborate intentionally to accomplish work goals, demonstrating a commitment to cross-departmental, inter-organizational and cross-

Wycliffe Bible Translators USA