Executive Assistant II

Executive Assistant II

Position Overview: Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

• Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
• Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
• Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
• Other duties as assigned

Unit URL - College of Business and Economics | University of Idaho

Position Qualifications: Required Experience - Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator. Required Education - High School Diploma or equivalent. Required Other - Ability to work nonstandard hours, if necessary. Must possess a valid driver's license. Ability to attend meetings or make deliveries on campus. Ability to travel if necessary.

Additional Preferred: Associate's or Bachelor's degree. Ability or willingness to learn Excel and use AI to optimize operational excellence. Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar. Ability to maintain confidentiality while managing highly sensitive documents and information. Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure. Ability to work evenings or weekends. Excellent written and verbal communication skills. Demonstrated dependability, initiative, and work ethic. Strong organizational skills and exceptional attention to detail. Demonstrated ability to anticipate needs, identify issues proactively, and independently develop solutions in a fast-paced executive environment.

Physical Requirements & Working Conditions - Ability to sit for long periods of time and type on keyboards. Ability to lift and/or otherwise move items weighing up to 30 lbs.

Degree Requirement - N/A: No degree requirement

FLSA Status - Non-Exempt

Employee Category - Classified

Pay Range - $32.00 per hour or higher depending on education/experience

Type of Appointment - Fiscal Year

FTE - 1.0

Full Time/Part Time - Full Time

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date - 08/03/2026

Closing Date: Open Until Filled

Special Instructions to Applicants: To receive first consideration, please submit a cover letter, current resume, and references no later than August 17, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

Applicant Resources -

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents:

1. Resume/CV
2. Cover Letter/Letter of Application
3. List of References

Optional Documents

Supplemental Questions

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)