Accounts Receivable Specialist

Job Description

Job Description

Lapmaster International is a leading Global precision machine tool builder headquartered in the Chicago, IL area with offices around the world. Our technical expertise includes Motion Control, Robotics, Automation, Machine Design, and Application Engineering across a broad variety of industries and technologies. Our business model is to utilize leading technologies and exceptional engineering talent coupled with outstanding customer service to solve manufacturing and precision machining problems. With over 60 years of experience, Lapmaster has a proven history of successfully developing cost effective processing solutions for applications requiring precision sizing, flatness, parallelism, roundness, straightness, and surface finish.

The Company is looking for an experienced and motivated full-time Accounts Receivable Specialist to join our team.

Position Objectives:

• Reconcile customer payments and customer accounts by optimizing financial systems and transactions.
• Create and maintain customer relationships through professional communication.
• Identify slow-paying customers and recommend collection candidates.
• Identify and communicate customer account discrepancies to management team.
• Collaborate with Sales and Customer Service teams to provide exceptional customer support.
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
• Exercise integrity and confidentiality in all aspects of position.

Position Responsibilities:

• Maintain accounts receivable records to ensure up to date aging reports.
• Generate timely and accurate customer invoices, including service and freight.
• Monitor incoming payments and ensure they are applied correctly.
• Process and apply credit card payments.
• Process product returns and credits as required.
• Process credit and re-bills as required.
• Prepare, review, and analyze aging reports to identify trends and recommend solutions.
• Produce and send customer statements as required.
• Resolve discrepancies between customer payments and invoices.
• Address customer inquiries and concerns related to payments.
• Work with other departments to resolve billing issues or disputes.
• Make collection calls as needed to resolve past due invoices.
• Create new customer master information and monitor for on-going accuracy.
• Research customer history to assess and recommend credit limits.
• Reconcile Accounts Receivable ledger with the general ledger.
• Assist with month-end closing activities such as preparing journal entries.
• Work with external auditors and third-party collection agencies as required.
• Assist in the preparation of the annual budget and long-term financial objectives.
• Ensure compliance with all applicable laws and regulations related to accounts receivable.

Education / Experience:

• Bachelor's Degree in Accounting, or professional certifications in specific Accounts Receivable related fields.  

• Minimum 5 years of experience in Accounts Receivable positions, preferably in a manufacturing environment.

Other Qualifications:

• Detail oriented and results focused. Must be hands-on, analytical, and highly collaborative.

• Ability to multi-task and solve, sometimes complex, problems in a fast-paced environment.
• Ability to work effectively and cross-functionally with all levels of management.
• Strong skills in Microsoft Excel and Word required.
• Excellent interpersonal, written and verbal skills.

Competitive Benefits Package for Full Time employees:

• 401(k) with Matching

• Medical Insurance (Company contribution for Dependents)
• Dental insurance
• Vision insurance
• Company Paid Short-Term and Long-Term Disability
• Company Paid Life & AD&D
• Vacation, Sick, Holidays
• EAP

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Equal Employment Opportunity Employer (EEO)

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