Administrative Coordinator

Job Title

Reports To: Director of People Operations & Administration

Status: Full-time, Non-Exempt (On site position)

Company Overview

At EPS Group, we pride ourselves on being a locally-owned civil engineering design firm with a strong presence in Arizona and Colorado. Our company culture is built on the following pillars:

• Work-Life Balance: We understand the importance of balancing professional and personal life, and we actively support our employees in achieving this harmony.
• Competitive Compensation: We offer competitive salaries and benefits to ensure our team feels valued and motivated.
• Employee Value: Our employees are our greatest asset. We foster a supportive and inclusive environment where every team member is appreciated and encouraged to grow.
• Together, we strive to create a positive impact on our communities through our expertise and dedication.

Primary Areas of Focus

• Administrative Support
• Communication

Core Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed.
• Daily restock and maintenance of Café' supplies and cleanliness, including reordering of supplies
• Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed.
• Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation.
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel.
• Establish and maintain record-keeping system for contacts, files, and employee directory.
• Perform other duties as assigned.
• This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

• High school diploma or equivalent required.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Valid driver's license and automobile insurance.

Physical Requirements

• Required to stand, walk, and sit.
• The position may require a visit to project sites occasionally.
• The position requires a normal range of hearing.
• The employee must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.

Perks & Benefits

• Health, life, 401(k), dental and vision insurance
• Employee Stock Ownership Program (Eligible after 1 year of service)
• Short-term, long-term disability insurance and leave
• Paid holidays
• Paid Time Off
• Bereavement leave
• Discretionary incentives, if applicable

EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.