Administrative Assistant - FT Days

Cornerstone Specialty Hospitals Broken Arrow , located on the 3rd floor of Ascension St. John is a long-term acute care (LTAC) hospital specializing in the treatment of patients recovering from post-intensive care and medically complex conditions. Our hospital provides both intensive care and telemetry-level services, offering advanced monitoring and support for patients requiring extended medical care. With a multidisciplinary team dedicated to personalized treatment plans, we focus on helping patients achieve significant recovery and transition to the next level of care.

Job Summary

Responsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files. 

Essential Functions 

• Assists the CEO/COO or assigned Department Leader with routine administrative office function support services.
• Demonstrates the ability to order supplies; completes and authorizes requisitions.
• Demonstrates the ability to compile and organize data for annual department budget.
• Demonstrates the ability to monitor and reconcile expenditures of budgeted funds.
• Able to put together data from different sources for special projects; prepares reports.
• Maintains procedures and controls to promote communication and adequate information flow. 
• Demonstrates the ability to perform secretarial duties, typing, correspondence, preparingreports and emails. 
• Maintains departmental records, files, policy, and procedures manuals.
• Maintains a good working relationship both within the department and with other departments. 
• Is a resource person both within the department and to other departments.
• Schedules meetings between departments, directors/managers. 
• Demonstrates the ability to be flexible and organized. 
• Maintains confidentiality of all patients and/or employee information.

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred) 

Licenses/Certification

• None

Experience

• One year of Administrative secretarial experience.