Administrative Coordinator

Job Description

Job Description

At-a-Glance: Join an international fire and alarm protection company as an Administrative Coordinator. Position Type: Contract Onsite Required: Experience in commercial security, fire/life-safety, low-voltage, or a related security services industry. High school diploma or equivalent. 1-2 years of experience in administrative, clerical, data entry, accounts receivable, or office support. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Strong written and verbal communication skills. Excellent organizational and time management abilities. Strong attention to detail and accuracy. Ability to handle confidential information with discretion. Highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Preferred: Associate degree in Business Administration or a related field. Experience with commercial security systems such as access control, CCTV/video surveillance, fire/life-safety, intrusion detection, or related systems. Responsibilities: Provide administrative and operational support to ensure efficient day-to-day functioning of the department. Assist with scheduling, document management, data entry, communication coordination, and general office administration. Maintain accurate records, files, and documentation, both electronic and physical. Schedule meetings, appointments, interviews, and conference calls. Prepare and distribute correspondence, reports, presentations, and other business documents. Perform data entry and maintain databases, spreadsheets, and tracking logs. Assist with onboarding paperwork and administrative processes for new hires, as applicable. Coordinate office supplies and maintain inventory levels. Respond to internal and external inquiries in a professional and timely manner. Support departmental projects by tracking deadlines, collecting information, and following up on action items. Process invoices, purchase requests, expense reports, or other administrative transactions as needed. Ensure compliance with company policies and administrative procedures. Assist with event planning, team meetings, and other organizational activities.