Scheduler/Registrar (Part-Time)

Scheduler/Registrar Chaska Middle School West

Join Our Team! At Eastern Carver County Schools, we are committed to creating a school environment where everyone feels welcome, safe, and included, and where every child has access to the tools and opportunities they need to succeed. Our schools empower students to achieve their personal best, engage in lifelong learning, and be thoughtful and responsible citizens. All employees in our school district play an important role in ensuring this goal is achieved and we would love to have you join our team!

Position Purpose: Create and maintain master schedule and student records.

Job Summary

Create and maintain master schedule and student records.

Essential Duties and Responsibilities

Duty/Responsibility No: 1 Statement of duty/responsibility: Create Master Schedule, Preparation, Input and Maintenance

Percent of Time: 40%

• Assists with the development of the school's master schedule of classes
• Creates registration forms
• Inputs schedule data to create course tallies, conflicts, etc.
• Sets up courses & sections
• Responds to student requests
• Creates schedules for all students
• Creates class lists for teachers
• Conducts registration of new students
• Identifies and/or helps resolve potential conflicts/problems with the master schedule
• Enter all data for teachers i.e. rooms, courses and sections
• Activates portal to allow the viewing of schedules
• Handles schedule changes
• Maintains registration manual for accuracy

Duty/Responsibility No: 2 Statement of duty/responsibility: Process/Maintain Student Records

Percent of Time: 40%

• Inputs data for report cards
• Sends records when requested
• Processes withdrawals
• Reviews received records to identify placement needs and submit to appropriate staff for recommendations (i.e. SpEd, 504, ELL, math lab, etc.)
• Maintains and updates legal flags in Infinite Campus
• Runs "D/F" reports and communicate data to appropriate staff
• Processes opening/closing of grading window
• Activates portal to allow the viewing of grades
• Completes year-end transcript set up
• Assists teachers and staff on procedure for working with the grading program
• Scans student records including education, discipline, health, permissions, etc.
• Completes quarterly MARSS corrections for state reporting
• Maintains archives for student records
• Completes demographic changes i.e. name, address and phone number changes

Duty/Responsibility No: 3 Statement of duty/responsibility: Clerical Office Functions

Percent of Time: 20%

• Types letters/memos and other document as assigned
• Answers phone
• Assists with mass mailings i.e. testing, graduation, etc.
• Creates and runs Ad Hoc reports for various needs
• Provides tours as needed

Other Duties as Assigned

Knowledge, Skills and Abilities

• Attention to detail
• Knowledge of student scheduling
• Prioritization skills
• Ability to prioritize tasks and meet deadlines/time management
• Data entry efficiency and accuracy
• Task completion at a high quality
• Ability to work under pressure
• Grammar/Spelling accuracy
• Ability to solve problems
• Personal dependability and regular attendance
• Ability to maintain confidentiality regarding student records
• Ability to follow directions
• Filing skills
• Computer literacy
• Flexibility
• Knowledge and ability to use e-mail
• Evidence of an understanding of the school culture and environment, and a commitment to carrying out the vision, mission, and belief statements of Eastern Carver County Schools

Education / Certification Requirements

• High School diploma or equivalent
• Associate's degree in related field preferred

Experience Requirements

• Previous experience within a school system preferred
• Previous exceptional administrative assistant experience

Competencies and/or Values Common to All Positions

• A clear and demonstrated commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
• Performing assigned responsibilities in a manner consistent with the District's established Core Values.
• Advancing the District's mission and values through careful attention to the key issues of Learning, Environment and Resources.

Physical Job Requirements

The physical job requirements described here are representative of those an employee encounters while performing the primary functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.

Key: N=Never O=Occasionally (1-33%) F=Frequently (34-66%) C=Consistently (67-100%)

Demands

Physical Lifting/Carrying Exposure to Environ. Conditions Standing C Up to 10 pounds O Possible exposure to blood-borne Walking C Up to 25 pounds O pathogens through blood and/or body Sitting C Up to 50 pounds N Talking in person/on the phone C Up to 75 pounds N Toxic chemicals N Pushing/Pulling O Up to 100 pounds N Moving parts N Hearing C More than 100 pounds N Electrical shock risk N Feeling, grasping, finger dexterity C Noise Levels Explosives N Climbing, balancing N Quiet (i.e. private office) N Fumes N Stooping (bend at waist) O Moderate noise (i.e. business office Extreme cold (non-weather) N Crouching, crawling, kneeling, with typewriters/ printers, light traffic) C Extreme heat (non-weather) N Squatting O Loud noise (i.e. many children laughing Varying weather conditions N Stretching/reaching with hands & & playing, large earth moving Sight Arms N Equipment) O Vision for close work/ability to adjust Distinguishing smell N Very loud noise (i.e. jack hammer, front focus C Distinguishing temperature O row rock concert) N Looking at computer monitor C Traveling by automobile Color vision (identify & distinguish colors) F Peripheral, depth perception F

Note: Such alternatives to the above qualifications as the School Board may find appropriate and acceptable.

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