Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our high-performing Corporate Finance team. We are looking for a detail-oriented professional who contributes to team success in a fast-paced, continually evolving, and high-volume environment. As a valued member of the Finance department, this individual helps the team achieve its goals while maintaining exemplary professionalism in all interactions with internal and external clients.

This position requires a hybrid work environment. Baird is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Learn more about our team here!

The Impact You'll Make:

• Day-to-day: Review and process invoices and expense reports, ensuring appropriate documentation and approvals are received prior to payment. Codes invoices to accounts and cost centers by analyzing invoices and expense reports. Enter invoices into PeopleSoft to be processed for payment.
• Client Service: Serve as point of contact for assigned business units, assist clients with questions regarding payments status, educating associates on invoice process and submitting expenses via Concur. Addresses vendor requests and inquiries in a timely manner.
• Compliance: Receive, verify, and audit expense reports via Concur to ensure Associates are in compliance with corporate travel policy. Verify Tax ID numbers, resolves payment discrepancies, obtains ACH instructions for vendor payments.
• Special Projects: Actively participate in key team-wide initiatives or department-wide initiatives to improve overall performance and support strategic initiatives.

This description outlines the types of tasks and the level of difficulty associated with this position. It is not intended to be an exhaustive list of specific duties and responsibilities, nor does it limit a supervisor's right to assign other duties of a similar nature or level of difficulty that are not listed.

What You'll Bring to Baird:

• High School diploma.
• Minimum of 2 years of prior accounts payable experience.
• Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates.
• Excellent organizational and time management skills with the ability to work independently, complete multiple concurrent responsibilities, proactively communicate and take initiative.
• Willingness to learn new skills and ability to adapt to an ever-changing environment.
• Dedication to providing a high level of customer service to internal and external clients and ability to maintain a calm demeanor in difficult conversations.
• Must be detail oriented; have strong and accurate data entry skills and work well within a team environment and ability to handle highly confidential and sensitive information.
• Ability to deal effectively with tight month end closing process.
• Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance.
• Ability to identify potential issues or errors and make decisions.
• Proficiency with Word and Excel.