Document Control Specialist

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges andleveragingyour technicalexpertiseto drive results? Do you value working in a supportive and inclusive environment where yourprofessional growth is a top priority? At Group PMX,you'llhave the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field. Document Control Specialist Location: New York, NY (Onsite) Overview We are seeking an experienced Document Control Specialist to support a large-scale construction program by managing project documentation, records, and electronic document management systems. This role will be responsible for maintaining document accuracy and integrity, supporting SharePoint and PMIS platforms, and ensuring compliance with established document control standards and procedures. Key Responsibilities Manage and maintain project documents, including correspondence, submittals, RFIs, and project records Ensure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms Support document management processes, workflows, and record retention requirements Provide SharePoint and PMIS training and user support to project team members Perform user onboarding and offboarding for document management systems Maintain electronic project files and ensure compliance with document control standards Coordinate document activities with project teams, clients, consultants, and contractors Create and update procedures, distribution lists, guidelines, and related documentation Generate reports and assist with tracking project documentation and workflows Provide administrative support as needed Qualifications Bachelor's degree preferred 6+ years of experience in document control, project administration, project controls, or records management Experience supporting engineering, construction, or capital projects environments Strong experience with SharePoint and electronic document management systems Experience working with PMIS platforms and document control databases Proficiency in Microsoft Office Suite Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently in a fast-paced environment Preferred Qualifications Experience developing document control procedures, workflows, and training materials Knowledge of project records management requirements across the project lifecycle Experience supporting large-scale infrastructure, transportation, or construction programs One Team. Shared Success. SM At Group PMX, we are more than just a project, program, and constructionmanagement company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a \"project-first thinking culture.\" We foster a \"one team\" environment where every team member, from entry-level to senior management, plays a crucial role in our success. With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proventrack record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, andin 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year. Group PMX is a certified MBE, DBE, SBE, and LBE firm. Group PMX is a proud Equal Opportunity Employer Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Group PMX's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. #J-18808-Ljbffr