Administrative Secretary

Administrative Secretary

The Utah Department of Transportation (UDOT) is seeking a highly motivated and professional Administrative Secretary to provide comprehensive, daily support to the Chief Structural Engineer and the Structures Division. Serving as the primary contact for advanced agency assignments, this role requires independent judgment and a deep understanding of organizational policies and goals to facilitate seamless communication among internal teams, state agencies, and external stakeholders. Key responsibilities include managing office correspondence, files, and scheduling; overseeing logistics for meetings and travel; providing financial and procurement oversight; and maintaining critical division databases, website content, and technical records to ensure operational efficiency and transparency.

About the Role

Location -
4501 S 2700 W, Po Box 141200
Salt Lake City, Utah, 84114-8455
United States
Background Check Required - Yes
Drug Test Required - No
Schedule Code - B - Competitive Career Service
FT / PT Status - Full-Time
Salary - $16.89 - $30.62 Hourly Wage
Remote Work / In-Office - In-Office / On-Site
Recruiter - Porter Cook | View email address on click.appcast.io | View phone number on click.appcast.io
Application Deadline - 8/10/2026*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encourage to apply as early as possible.

Key Responsibilities

• Administrative & Operational Support: Acts as the primary point of contact for the office, manages incoming and outgoing correspondence, maintains physical and digital filing systems, and assists with new employee onboarding, orientation, and training tracking.
• Logistics & Scheduling: Manages calendars, coordinates appointments, meetings, conferences, and workshops (including end-to-end logistics and minutes), and handles all travel arrangements and expense reimbursements.
• Financial & Procurement Oversight: Executes purchasing, monitors division expenditures, processes consultant invoices, and orders supplies.
• Technical & Information Management: Maintains the division's website, organizational charts, databases, library, and hardware/software status; prepares consultant work task orders; and assists in creating presentations.

What You'll Bring

• Experience in an administrative support role.
• Experience with Google Workspace, Microsoft Office Suite, and Adobe Acrobat.
• A proactive and self-motivated work ethic with meticulous attention to detail and exceptional organizational skills.
• Experience drafting and reviewing reports and correspondence, as well as presenting and creating presentations.
• Excellent interpersonal skills with and a commitment to responsive, high-quality customer service.

Preferred Qualifications

• Experience with administrative duties in the engineering or transportation field.

Why You Should Join Our Team

A Mission That Matters - At UDOT, our mission is to "Enhance quality of life through transportation." We help the traveling public get where they want, when they want, as safely as possible. By joining our team, you contribute to the framework of Good Health, Connected Communities, Better Mobility, and a Strong Economy for all of Utah.

Our Culture and Values - We aren't just a state agency; we are a team built on an internal culture of Trust, Teamwork, and Flexibility. We live by the values of Respect, Integrity, and Caring. If these values resonate with you, you will find a home here!

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io.