Office Administrator/Receptionist

Office Administrator/Receptionist
About the Role
We are looking for a personable and organized Office Administrator/Receptionist to
manage front desk operations and provide administrative support to the team. The ideal
candidate will be the first point of contact for visitors and callers, ensuring a welcoming and
efficient environment, while also handling various administrative and accounting supporting
tasks to help keep the office running smoothly.
To be successful, you must be driven, organized, energetic, and proactive in managing
multiple tasks based on team priorities.
Key Responsibilities
Office Administrator
Greet visitors, answer incoming calls, and direct inquiries to the appropriate staff or
department
Manage the office reception area, ensuring a tidy and professional appearance
Handle incoming and outgoing mail, packages, and deliveries
Schedule meetings, appointments, and conference room bookings
Assist with administrative tasks such as filing, photocopying, data entry, and
document management
Maintain and order office supplies, ensuring inventory is stocked and equipment is
functional.
Coordinate travel arrangements and accommodations for staff as needed
Assist with onboarding new employees, including workstation setup and preparing
orientation materials
Support the organization of office events, meetings, and special projects
Monitor and respond to emails and correspondence, ensuring timely and
appropriate responses.
Accounting Support
Assist the accounting department with:
Data Entry of Product and Freight Delivery Documentation (BOLs) into Great
Plains ERP System
Support the compilation and organization of Customer Invoice packets with
complementary Vendor Invoices, BOL and other supporting information
Qualifications
Location: Jacksonville, FL
Education Requirement: High School Diploma or Equivalent (Associate Degree
Preferred)
Experience: 2 Years experience in professional experience in office setting
Technical Skills: Basic Computer and Telephone Operations
Travel: No Travel Required / Supervisory Responsibilities: Not Applicable
Key Attributes
Must be reliable and trustworthy.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
About Rubix Foods
Rubix Foods is a full-service product development house with end- to-end manufacturing
capabilities. We blend culinary creativity, food science, and consumer intelligence to fuel
innovation for the industrys most exciting, high-momentum brands. From concept to
commercialization, we streamline and accelerate the entire product development journey
delivering white-glove service, disciplined execution, and consistent results that raise the
bar every time.
Our Vision: To be the food industrys first call known for our speed, trusted for our quality,
and chosen for our reliability.
Our Mission: To solve the food industrys toughest problems creatively, collaboratively,
and with unrivaled speed and execution.