Office Assistant-Part Time

Job Description

Job Description

Office Assistant – Part-Time

LOCATION: Irving, TX | Onsite

COMPENSATION & SCHEDULE

• $18.00/hour
• Part-Time | 20–25 hours per week
• Monday–Friday, with occasional weekend or holiday on-call support as needed

WHAT WE'RE LOOKING FOR

Join a compassionate, service-focused home care team as a Part-Time Office Assistant! This position plays an important role in supporting daily office operations, coordinating caregiver schedules, maintaining accurate records, and delivering exceptional customer service to clients, families, and employees. The ideal candidate is friendly, dependable, detail-oriented, and brings strong communication, organizational, and multitasking skills. Success in this role requires a positive attitude, excellent follow-through, professionalism, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced, team-oriented office environment.

KEY RESPONSIBILITIES

• Provide front desk support by answering calls, greeting visitors, responding to inquiries, and delivering excellent customer service.
• Maintain accurate client, caregiver, and office records, including filing, data entry, correspondence, and compliance documentation.
• Coordinate caregiver schedules, communicate shift changes, and assist with staffing coverage based on client needs and employee availability.
• Monitor caregiver timecards, resolve discrepancies, and maintain accurate records for payroll and billing.
• Assist with recruitment and onboarding activities, including processing applications, scheduling interviews, coordinating background checks, and supporting new hire orientation.
• Schedule meetings and training sessions, maintain office supplies, and assist with administrative reports and file audits.
• Build positive relationships with clients, families, caregivers, and team members while addressing concerns and communicating updates to leadership.
• Maintain confidentiality, follow company policies, and support efficient daily office operations.

MINIMUM QUALIFICATIONS

• High school diploma or GED required.
• Minimum of 2 years of office administration, clerical, or related office experience.
• Proficiency in Microsoft Office and Google Workspace.
• Comfortable learning and navigating scheduling software and electronic recordkeeping systems.
• Strong verbal and written English communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional, compassionate, and customer-service-oriented approach.
• Reliable transportation and ability to work onsite in Irving, TX.
• Must be at least 18 years of age and authorized to work in the United States.
• Ability to successfully complete required background checks and drug screening.

PREFERRED QUALIFICATIONS

• Previous experience in home care, healthcare administration, or caregiver scheduling.
• Experience using AxisCare or similar scheduling software.
• Bilingual English/Spanish communication skills.
• Experience assisting with recruitment, onboarding, payroll documentation, or employee scheduling.
• Previous experience supporting a small office or close-knit administrative team.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Primarily onsite in a professional office environment.
• Ability to sit, stand, bend, reach, and lift or move items weighing up to 10 pounds.
• Flexibility to assist with occasional weekend or holiday on-call needs.

LEGAL NOTICE

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